Council Agenda

THAT minutes of the Town of Minto November 23, 2021 Budget Meeting, November 30, 2021 Budget Meeting, and December 7, 2021 Regular Council meeting be approved

THAT The Town of Minto Council convenes into Committee of Adjustment.

THAT The Town of Minto Committee of Adjustment convenes into Committee of the Whole.

THAT The Council of the Town of Minto receives the correspondence as information.

THAT Council of the Town of Minto receives the Director of Community Services report regarding the ICIP project at the Palmerston Arena. AND FURTHER THAT Council of the Town of Minto awards the Palmerston & District Community Centre – Dressing Room Addition and Ball Diamond LED Lighting design-build project to Domm Construction Ltd. for the total price of $2,034,589.00 plus HST.

_____________________________________________________________________________________________ December 21 2021 Council Minutes 4 THAT Council of the Town of Minto receives the report from the Roads and Drainage Manager and Director of Community Services, dated December 21, 2021, regarding the “Municipal Property Lawn Maintenance 2022-2024 Tender Results”, AND FURTHER that, the Council of the Town of Minto awards Tender 2021-10 Municipal Property Lawn Maintenance at a per cut price of $4951.00 plus HST for 2022 and 2023. AND FURTHER that, the Council of the Town of Minto awards Tender 2021-10 Municipal Property Lawn Maintenance at a per cut price of $5,193.00 plus HST for 2024 upon Town Staff and the Owners of Culp’s Lawn Care are in mutual agreeance upon the completion of the 2023 season.

THAT Council of the Town of Minto receives the report from the Treasurer dated December 15, 2021 regarding “2022 Rates and Fees”; THAT the user fee changes proposed for 2022 in Appendix 1 in this report be approved; and THAT Council of the Town of Minto considers passage of the related By-law in open session.

THAT Council of the Town of Minto receives the report from the Treasurer dated December 15, 2021 regarding “2022 Operating and Capital Budget Adoption”; and THAT Council of the Town of Minto considers the passage of the related By-law in open session.

THAT Council of the Town of Minto receives the Treasurer’s Clifford Medical Centre Leases report and considers a By-law in regular session authorizing the Mayor and Clerk to sign the Lease Agreement.

THAT Council receives the December 2021 report from the Treasurer and Revenue Coordinator regarding Assessment Adjustments and that these adjustments be approved.

THAT Council of the Town of Minto receives the Coordinator’s December 21, 2021 report regarding the Council Chambers Renovation Updates as information.

THAT Council of the Town of Minto receives the Clerks report regarding 2022 Council Meeting Date Change and approves moving the January 4, 2022, Council Meeting to January 11, 2022.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2021-96; A By-law to establish fees and charges for various services provided by the municipality; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT Bylaw 2021-97; To adopt the estimates of all sums required during 2022 for purposes of the Municipality; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-Law 2021-98; To authorize the Mayor and Clerk to execute a Lease Agreement with Dr. Tanya Norman and with the Minto-Mapleton Family Health Team; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-99; To amend Zoning By-law 01-86 to re-zone 6167 5th Line from Agricultural (A) to Agricultural Exception (A-5); be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-100; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held December 21, 2021; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

THAT The Town of Minto Committee of Adjustment approves the application by Bruce Riley, for property legally described as Concession 12, Part Lot 5, RP 60R-2950, Part 1, Part 3, with a municipal address of 9509 Road 1 N, in the Town of Minto, to provide relief from Section 8.5.3.2, 6.31 c) and 6.1.2 c) of the Town of Minto’s Comprehensive Zoning By-law 01-86, as amended, to permit for a reduced front yard setback of 7.62 m (25.0 ft).