Council Agenda

THAT minutes of the Town of Minto December 6, 2022 Regular Council meeting be approved.

THAT The Town of Minto Council convenes into Committee of Adjustment.

THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

THAT The Council of the Town of Minto supports the development, construction and operation of the Long-Term Reliability Project on the Municipal Lands; AND FURTHER THAT This resolution's sole purpose is to enable the Proponent to receive Rated Criteria points under E-LT1 RFP or to satisfy its obligations under any awarded E-LT1 Contract and may not be used for the purpose of any other form of approval in relation to _____________________________________________________________________________________________ December 20, 2022 Council Minutes 2 the Proposal or Long-Term Reliability Project or for any other purpose. Rated Criteria points will be used to rank the Proponent's Proposal in relation to other Proposals received by the IESO under the E-LT1 RFP.

THAT Council receives the correspondence as information.

THAT Council receives the Cultural Roundtable Committee minutes of November 28, 2022, for information and approves any recommendations contained therein.

THAT Council receives the Economic Development and Planning Committee minutes of November 10, 2022, for information and approves any recommendations contained therein.

_____________________________________________________________________________________________ December 20, 2022 Council Minutes 3 THAT Council receives the Community Services Advisory Committee minutes of December 5, 2022, for information and approves any recommendations contained therein.

THAT Council of the Town of Minto receives report CS 2022-004 regarding the Palmerston Arena Commercial Kitchen Project Tender Award; and THAT Council of the Town of Minto awards RFT 2022-12 - Supply, Delivery and Installation of Kitchen Equipment and Supplies – Palmerston & District Community Centre to S.T.O.P. Restaurant Supply in the amount of $142,348.17 excluding HST.

THAT Council of the Town of Minto receives report EC DEV 2022-020 regarding Public Art Community Improvement Grant #P01 - Krown Palmerston, 450 Main St. W. Palmerston for $122.50; and THAT Council of the Town of Minto approves this grant.

THAT Council of the Town of Minto receives report EC DEV 2022-021 regarding the LaunchIt Lease Agreement and authorizes the Mayor and the Clerk to sign the agreement.

That Council of the Town of Minto receives report EC DEV 2022-022 regarding the Extension _____________________________________________________________________________________________ December 20, 2022 Council Minutes 4 Request for McLellan Industries Ltd. and approves an extension to complete the building by February 2, 2024.

THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve Consent Application B136/22 – Broderick Dale Lemay, for land legally described as PT LT 8 & PT LT 7 SW/S WEBB ST PL TOWN OF HARRISTON PART 2, PLAN 61R21269; TOWN OF MINTO, with a municipal address of 164-166 Webb St, Harriston, in the Town of Minto, and that the following conditions be considered: 1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 2. THAT the owner/applicant satisfy the requirements of the Town of Minto in reference to parkland dedication as provided for in the Planning Act, R.S.O, 1990, including, where applicable, paying cash-in-lieu of parkland in the amount of $500 per lot or other as specified in the applicable policy of the Town; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 3. THAT the owner/applicant confirms there is satisfactory access for the severed and retained parcel from the road authority with ju

THAT the Council of the Town of Minto receives the Planning Coordinator’s report regarding the Development Agreement for property legally described as PT LT 8 & PT LT 7 SW/S WEBB ST PL TOWN OF HARRISTON PART 2, PLAN 61R21269; TOWN OF MINTO, with a municipal address of 164-166 Webb St, Harriston, in the Town of Minto, for information. AND further, that Council considers passing a By-law in regular session authorizing the Mayor and Clerk to sign the Development Agreement.

THAT the Council of the Town of Minto receives report BD 2022-009 – Building By-Law Amendment for information; AND further, that Council considers passing a By-law in regular session.

THAT Council of the Town of Minto receives report PW 2022-030 regarding Truck Tender Results; and THAT Council of the Town of Minto awards the Tender to Leslie Motors of Harriston for a combined total of $167,528.00 excluding HST. _____________________________________________________________________________________________ December 20, 2022 Council Minutes 6

THAT Council of the Town of Minto receives report PW 2022-031 regarding Municipal Drain 95 Petition and appoints R.J. Burnside & Associates Limited to represent the Town’s interest in this regard.

THAT Council of the Town of Minto receives report PW 2022-032 regarding Municipal Drain 17 Improvement Request and appoints R.J. Burnside & Associates Limited to represent the Town’s interest in this regard.

THAT Council of the Town of Minto receives report FIN 2022-028 regarding 2023 Rates and Fees; THAT the user fee changes proposed for 2023 in Appendix 1 to this report be approved; and THAT Council of the Town of Minto considers passage of the related By-law in open session.

THAT Council of the Town of Minto receives FIN 2022- 029 report regarding a Tile Drainage Loan and considers the Tile Drainage Rating By-Law 2022-113 during open session.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law Numbers 2022-109, 2022-110, 2022-111, 2022-112 and 2022-113 be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2022-114, To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held December 20, 2022; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

THAT The Town of Minto Committee of Adjustment approves the application by Broderick Dale Lemay, for property legally described as PT LT 8 & PT LT 7 SW/S WEBB ST PL TOWN OF HARRISTON PART 2, PLAN 61R21269; TOWN OF MINTO, municipally known as 164-166 Webb St, Harriston, in the Town of Minto, to provide relief from Section 12.2.2.5 of the Town of Minto’s Comprehensive Zoning By-law 01-86, as amended, to permit for a reduced front yard setback of 4.6 m (15.09 ft) for the semi-detached dwelling. AND FURTHER that the following conditions be met: 1) A Development Agreement is entered into with the Town of Minto to allow for the temporary parking of a personal motor vehicle on the driveway which may encroach within the road allowance. It must be to the satisfaction of the Town and will be registered on title. 2) A revised Grading & Drainage Plan is provided to the satisfaction of the Town. 3) The garage parking space shall be a minimum of 3 m (width) x 6 m (length) unobstructed. 4) That the furnace exhaust vent be directed away from the adjacent dwellings.