Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the Public to discuss the following: • Previous Minutes of the November 6, 2018 Closed Session • Labour Relations or employee negotiations- Succession Plan • A proposed or pending acquisition or disposition of land- Palmerston/Township

THAT the Council of the Town of Minto resume into open Council.

THAT the previous minutes of the November 6 2018 Closed Session, the November 6 2018 Council Meeting and the December 4 2018 Inaugural Council Meeting are approved.

eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes December 18, 2018 Council Minutes 2 WHEREAS the Ministry of Environment and Climate Change Safe Drinking Water Act is regulating a Municipal Drinking Water Licence Program; AND WHEREAS This Municipal Drinking Water Licence Program is a requirement of Justice O’Connor’s Part II of the Walkerton Inquiry Report; AND WHEREAS The Certificate of Approval which the Town of Minto’s water systems now operate under will be eliminated and upon accreditation will operate under a Municipal Drinking Water licence; AND WHEREAS The Corporation of the Town of Minto developed a drinking water quality management standard for its municipal water systems as first endorsed on May 9th, 2007 by Resolution 193/07; NOW THEREFORE BE IT RESOLVED THAT The Council of the Corporation of the Town of Minto publicly states their commitment to the Drinking Water Quality Management Standard (DWQMS); AND FURTHER THAT The Council of the Corporation of the Town of Minto acknowledge that Todd Rogers, Compliance Coordinator, a very capable and qualified Town of Minto employee is appointed to the position that will ensure that the Drinking Water Quality Management System (DWQMS) procedures are followed.

THAT the Council of the Town of Minto approve the Quality Management System Policy for the Town of Minto Water Supply and Distribution System AND FURTHER THAT A copy of the policy is policy is attached to the Resolution as Schedule A.

THAT the Town of Minto Council convenes into Committee of the Whole. eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes December 18, 2018 Council Minutes 3

THAT The Council of the Town of Minto receives the correspondence as information.

THAT Council receives the Cultural Roundtable Committee Minutes of November 26, 2018 and approves any recommendations contained therein.

THAT The Council of the Town of Minto receives the County of Wellington Manager of Planning Services report for information and consider passing a by-law in open council.

THAT the Council recommends the County of Wellington Land Division Committee approve Severance Application B112/18 2626514 Ontario LTD. Lot 7 s/s Victoria St., Morison’s Survey, Palmerston, Town of Minto that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant satisfies the requirements of the Town of Minto in reference to Parkland Dedication as provided for in the Planning Act including where applicable paying cash-in-lieu of parkland in the amount of $500 per lot or other specified in the applicable policy of the Town at the time of consent. 3. THAT the applicant provide proof of payment from the Town of Minto that outstanding frontage charges for water, sanitary sewer, and or storm sewer where applicable and required by the Town for the severed lot(s) at the rate established by policy in place at the time of payment of the frontage charge (for reference only and subject to change, the rate applicable at the time of this decision is $221.00 per metre lot frontage), and eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes December 18, 2018 Council Minutes 6 that the applicant is also advised this does not include paying the cost of lateral connections to any service which shall be payable to the Town at time of con

THAT the Council recommends County of Wellington Land Division Committee approve Severance Application B111/18 Schneider 5637, 7th Line, Town of Minto that the following conditions be considered: 1. That the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant supply to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain(s) be completed to the satisfaction of the Local Municipality. 3. That the applicant obtains written confirmation from the Town of Minto Public Works Department that satisfactory access arrangements to the subject lands have been made including payment of applicable fees.

THAT the Council recommends County of Wellington Land Division Committee approve Severance Application B113/18 Brubacher, Part Lot 80, Concession D, Town of Minto and that the following conditions be considered: eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes December 18, 2018 Council Minutes 7 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. That the applicant supply to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain be completed to the satisfaction of the Local Municipality.

THAT the Council recommends County of Wellington Land Division Committee approve Severance Application B104/18 Williamson Severance, Part Lot 8, Concession 13, 6528 12TH Line, Town of Minto and that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. That the applicant supply to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain be completed to the satisfaction of the Local Municipality. 3. That the applicant obtains written confirmation from the Town of Minto Public Works Department that satisfactory access arrangements to the subject lands have been made for the severed parcel including payment of applicable fees.

eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes December 18, 2018 Council Minutes 8 THAT Council receives the report from the building assistant dated December 14, 2018 regarding the Part Lot Control Exemption Application Metzger George Street N. Part of Park Lot 5, Parts1 & 2 Plan 61R-21404, Harriston and considers passing a By-law in open session.

THAT the Council of the Town of Minto receives the December 6, 2018 report from the Business & Economic Manager regarding Signage Improvement Grant Application #P15 for the amount of $1,000 for the property located at 185 Main St. Palmerston (Grampa Scott’s Eatin’ Spot) and approves this grant.

THAT Council receives the December 11, 2018 report from the Business & Economic Manager regarding Bang the Table – Engage Minto as information.

eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes December 18, 2018 Council Minutes 9 THAT Council receives the November 23rd, 2018 report from the Recreation Services Manager entitled Agreements, and that Council considers by-laws authorizing the Mayor and Clerk to sign these agreements

THAT Council receives the December 9, 2016 report regarding Closed Meeting Investigator Appointment from the Deputy Clerk and appoints Mr. John Maddox, JGM Consulting as the Town of Minto’s Closed Meeting Investigator for a four year term from December 1, 2018 to December 1, 2022

THAT Council receives the Clerk’s Assistant report Overview of Recreational Cannabis Legislation, directs staff to schedule a Public Meeting January 8th at 5:30pm at the Harriston Community Centre regarding the potential to house retail cannabis locations in Minto, that “Bang the Table” social media platform be used for further civic engagement, that a report come forward at the January 22nd Council Meeting so a decision on opting in or out of retail eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes December 18, 2018 Council Minutes 10 locations may be made, and that the proposed amendment to the Town’s drug and alcohol policy is approved.

THAT Council receives the Compliance Coordinators November 20, 2018 report DWQMS Management Review and that all Council members review, approve and endorse the report as well as their commitment to the Drinking Water Quality Management Standard.

THAT Council receives the Roads & Drainage Managers December 13, 2018 report Triton Engineering; Ann Street Clifford, Drainage, Curbing, Asphalt Tender, that half the Ann St project from Queen St W – Allan St W carrying a budget figure of $450,000 to complete this work based on either the low or second lowest bidder, whomever is willing to carrying their 2018 contracted pricing, which would eliminate items 1.26, 1.27, 1.35, 1.36 from the project and reducing the contingency to $30,000 which includes HST and Engineering.

THAT Council receives the December 12, 2018 report from the Roads & Drainage Manager regarding delegation requests 2019 OGRA Conference and that Council request a delegation with the Minister of Transportation regarding Highway 89 and Highway 9 work in 2019 as well as connecting link funding and access to Provincial Gas Tax.

THAT Council receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for November 15th, 2018 as follows: Administration $186,014.79, People & Property $2314.24, Building $7691.00, Economic Development $104,936.75, Incubator $2600.26, Tourism $1233.84, Fire $15,791.51, Roads $1,063,860.17, Cemetery $988.08, Waste Water $44,351.32, Streetlights $20,431.80, Water $16,707.03, Town Landscaping Care $1,539.19, Recreation $8,896.41, Clifford $6,694.65, Harriston $21,376.07, Palmerston $16,243.76, Norgan $7,853.07 for a total of $ 1,529,523.94; AND approves accounts by department for November 28th, 2018 as follows: Administration $165,301.85, Health Services $884.79, Building $ 2,791.93, Economic Development $6,559.84, Incubator $ 1,125.25, Fire $1,341.05, Drains $16,156.14, Roads $134,582.55, Cemetery $497.20, Waste Water $1,341.98, Streetlights $4,638.55, Water $5,762.22, Recreation $10,085.32, Clifford $5,637.06, Harriston $4,697.00, Palmerston $12,894.97, Norgan $2,302.42 for a total of $ 376,600.12.

THAT the Committee of the Whole convenes into Regular Council meeting.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2018-83; To amend Zoning By-law 01-86, as amended regarding 24 George Street N, Harriston; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-94; To Execute a Public Facilities Limited Use Agreement with the Clifford and District Horticultural Society; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-95; To Execute a Public Facilities Limited Use Agreement with the Clifford Community Church; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-96; To Execute a Public Facilities Limited Use Agreement with the Harriston and District Horticultural Society; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT Bylaw 2018-97; By-law to Exempt Part Lot Control for lands North East of George Street, in the former Town of Harriston, in Town of Minto, under Section 50(7.1) of the Planning Act, R.S.O. 1990, as amended; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-97; To confirm actions of the Council of the Corporation of the Town of eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes December 18, 2018 Council Minutes 14 Minto Respecting a meeting held December 18, 2018; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT the Council of the Town of Minto adjourn to meet again at the call of the Mayor.

eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes eSCRIBE Minutes December 18, 2018 Council Minutes 17 THAT Council affirm the Dangerous Dog Designation for Appellants Iain and Joan Beauregard.

THAT The hearing be adjourned.