Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: a. Closed Session Minutes of June 21, 2022 b. Advice that is subject to Solicitor-Client Privilege _____________________________________________________________________________________________ July 12, 2022 Council Minutes 1

THAT Council of the Town of Minto resume into open Council.

WHEREAS the Town is the sole shareholder of Minto Hydro Services Inc.; AND WHEREAS Minto Hydro Services Inc. is a corporation incorporated under the Business Corporations Act (Ontario) for a purpose associated with the generation, transmission, distribution or retailing of electricity by a corporation incorporated pursuant to section 142 of the Electricity Act, 1998; AND WHEREAS the Minute Book for Minto Hydro Services Inc. cannot be located; AND WHEREAS the Organizing Special Shareholders Resolution is necessary to create or re- create the Minute Book for Minto Hydro Services Inc.; AND WHEREAS the Share Subscription is necessary to create or re-create the Minute Book for Minto Hydro Services Inc.; AND WHEREAS the Consent to Audit Exemption is necessary to create or re-create the Minute Book for Minto Hydro Services Inc.; AND WHEREAS the Organizing Shareholders Resolution is necessary to create or re-create the Minute Book for Minto Hydro Services Inc.; AND WHEREAS the Remedial Resolution for Shareholders is necessary to create or re-create the Minute Book for Minto Hydro Services Inc.; AND WHEREAS the Remedial Resolution for Audit Exemption is necessary to create or re- create the Minute Book for Minto Hydro Services Inc.; NOW THEREFORE be it resolved: THAT the Council of the Town of Minto, in support of the steps necessary to re-create the minute book of Minto Hydro Services Inc., consider a By-law in regular session authorizing the Mayor and Clerk to execute an Organizing

THAT minutes of the Town of Minto June 21, 2022 Closed Session and Regular Council meetings be approved.

THAT The Town of Minto Council convenes into Committee of Adjustment.

THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

THAT Council received the correspondence as information.

THAT Council receives the Cultural Roundtable Committee Minutes of June 27, 2022 and approves any recommendations contained therein.

That Council of the Town of Minto receives report EC DEV 2022-014 regarding the sale of land in the Harriston Industrial Park to 1000049693 Ontario LTD.; and THAT Council considers a By-law in open session authorizing the Mayor and the Clerk to sign the Agreements of Purchase & Sale and Option to Purchase.

THAT Council of the Town of Minto receives report EC DEV 2022-015 regarding Signage Improvement Grant #C08 for $1,000 and Façade Improvement Grant #C10 for $1,500 for the Clifford Country Store, located at 38 Elora St. N. Clifford; and THAT Council of the Town of Minto approves these grants.

THAT the Council of the Town of Minto receives report BLDG 2022-005 regarding street names within the draft approved subdivision 23T-20201, the Maitland Meadows Subdivision, and approves renaming Anne Street to Anne Street East, naming Street A as Anne Street West, naming Street B as Bean Street and Street C as Thackeray Way.

THAT the Council of the Town of Minto receives report BLDG 2022-006 regarding a Servicing Agreement between the Town and the Trustees of the Congregation of Knox Church in the Town of Palmerston and passes a By-Law authorizing the Mayor and Clerk to enter into a Servicing Agreement.

That Council of the Town of Minto receives report FIN 2022-016 regarding 2021 Development Charges Reserve Funds; THAT Council of the Town of Minto accepts the Treasurer’s declaration that the Town is in compliance with Section 59.1 (1) of the Development Charges Act, 1997; and THAT the report and related attachments be posted on the Town’s website.

THAT Council of the Town of Minto receives report FIN 2022-017 regarding 2021 Parkland Reserve Fund.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-Law 2022-69; to Authorize the Sale of Lands in the Harriston Industrial Park to 1000049693 Ontario Ltd.; be approved a read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-Law 2022-70; Being A By-law to authorize the Mayor and Clerk to execute a Site Servicing Agreement between the Corporation of the Town of Minto and the Trustees of the Congregation of Knox Church; be approved a read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2022-71; to authorize the Mayor and Clerk of the Corporation of the Town of Minto to execute the Organizing Special Shareholders Resolution for Minto Hydro Services Inc.; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2022-72; to authorize the Mayor and Clerk of the Corporation of the Town of Minto to execute the Share Subscription for Minto Hydro Services Inc.; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2022-73; to authorize the Mayor and Clerk of the Corporation of the Town of Minto to execute the Audit Exemption for Minto Hydro Services Inc.; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2022-74; to authorize the Mayor and Clerk of the Corporation of the Town of Minto to execute the Organizing Shareholders Resolution for Minto Hydro Services Inc.; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation. _____________________________________________________________________________________________ July 12, 2022 Council Minutes 8

THAT By-law 2022-75; to authorize the Mayor and Clerk of the Corporation of the Town of Minto to execute the Remedial Resolution for Shareholders of Minto Hydro Services Inc.; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2022-76; to authorize the Mayor and Clerk of the Corporation of the Town of Minto to execute the Remedial Resolution for Audit Exemption of Minto Hydro Services Inc.; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-Law 2022-77; To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held July 12, 2022; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

_____________________________________________________________________________________________ July 12, 2022 Committee of Adjustment Minutes Schedule A 1 THAT The Town of Minto Committee of Adjustment approves the application by Harriston Agromart Inc. for property legally described as CON C PT LOT 96 PT LOT 97, municipally known as 6308 Wellington Rd 109, to provide relief from Section 23.2.4, 23.2.6 and 8.5.2.5 of the Town of Minto’s Comprehensive Zoning By-law 01-86, as amended, to permit for a minimum rear yard and interior side yard setback of 10.0 ft.