Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the Public as authorized in Section 239 (2) of the Municipal Act to discuss the following:  Previous Minutes of the October 15, 2019 Closed Session;  Personal matters about an identifiable individual, including municipal or local board employees - Finance Department Review  Labour relations or employee negotiations - C.A.O. Position

THAT the Council of the Town of Minto resume into open Council.

THAT the previous minutes of the October 15, 2019 Council Meeting and October 15, 2019 Closed Session Meeting are approved. _____________________________________________________________________________________________ November 5, 2019 Council Minutes 2

THAT the Town of Minto Council convenes into Committee of the Whole.

THAT Council of the Town of Minto receives the correspondence for information.

THAT the Council of the Town of Minto receives the Economic Development and Planning Committee Minutes of October 10, 2019 and approves all recommendations contained therein.

THAT Council of the Town of Minto receives Cultural Roundtable Committee Minutes of October 28, 2019 and approves all recommendations contained therein.

THAT the Council of the Town of Minto recommends County of Wellington Land Division Committee approve Severance Applications B68-19 & B69-19 Lot Line Adjustment - Sinclair Part Lot 20 Concession 3, in the Town of Minto, and that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. _____________________________________________________________________________________________ November 5, 2019 Council Minutes 6 2. THAT the applicant supply to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain(s) be completed to the satisfaction of the Local Municipality.

THAT the Council of the Town of Minto recommends County of Wellington Land Division Committee approve Severance Application B71/19 Strnad Estate Lot Line Adjustment Part Lots 33 & 34, concession 6, 5571 & 5541 7th Line, in the Town of Minto, and that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant supply to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain be completed to the satisfaction of the Local Municipality.

THAT Council of the Town of Minto receives the report from the Building Assistant dated November 1, 2019 regarding the Part Lot Control Exemption Application for W. Schwindt & Sons described as Part of Lots 81, 82, 83, and 84, Village of Clifford Plan, Parts 7 and 8 Plan 61R20499; Town of Minto; PIN: 71000-0433 AND Part of John Street, Village of Clifford Plan, Part 6 Plan 61R20499 (stopped up and closed by By-law No. 2015-03 registered as WC425079); Town of Minto; PIN 71000-0430; and considers passing a By-law in open session.

_____________________________________________________________________________________________ November 5, 2019 Council Minutes 7 THAT Council of the Town of Minto receives the report from the Town Landscape Coordinator, dated October 30, 2019, regarding Supply Hanging Baskets and Planters for Town Summer Streetscapes and approves the awarding to Huron Ridge Greenhouses at the quoted price of $10,170.00 plus HST.

THAT Council of the Town of Minto receives the Compliance Coordinators October 25, 2019 report DWQMS Management Review and that all Council members review, approve and endorse the report as well as their commitment to the Drinking Water Quality Management Standard 2.0.

THAT Council of the Town of Minto receives the report from the Roads & Drainage Manager regarding the Winter Maintenance Contract for County Roads 2 & 3 and that Council accepts the compensation of $9,000/km for the 2019/2020 winter season from the County of Wellington.

THAT Council of the Town of Minto receives the report from the Treasurer and Roads and Drainage Manager regarding Municipal Drain Maintenance Assessments and considers passage of the related Assessment By-Law in open session.

THAT Council of the Town of Minto receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for October 24th, 2019 as follows: Administration $95,109.20, People & Property $3,380.58, Health Services $196.19, Building $39,581.98, Economic Development $33,270.02, Incubator $559.99, Tourism $11,065.50, Fire $5,758.47, Drains $20,905.00, Roads $55,021.65, Waste Water $21,696.48, Streetlights $797.73, Water $45,154.78, Town Landscaping Care $34.53, Recreation $11,802.40, Clifford $4,286.87, Harriston $1,310.45, Palmerston $5,928.75, Norgan $3,497.66 for a total of $359,358.23.

THAT Council of the Town of Minto receives the October 2019 report from the Treasurer and Revenue Coordinator regarding Assessment Adjustments and that these adjustments be approved.

THAT the Committee of the Whole convenes into Regular Council meeting. _____________________________________________________________________________________________ November 5, 2019 Council Minutes 9

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2019-90; to provisionally adopt the report prepared by Dietrich Engineering Ltd. dated September 27, 2019 under Section 78 of the Drainage Act, Municipal Drain 23-2019; be introduced and read a first and second time.

THAT By-law 2019-91; to provisionally adopt the report prepared by Dietrich Engineering Ltd. dated September 27, 2019 under Section 4 and Section 78 of the Drainage Act, Municipal Drains 20-2019 and 117-2019; be introduced and read a first and second time.

THAT By-law 2019-92; to levy the assessments for drains that were repaired or maintained under Section 74 of the Drainage Act from 2014-2018; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-93; to Exempt Part Lot Control for lands being Part of Lots 81, 82, 83, and 84, Village of Clifford Plan, Parts 7 and 8 Plan 61R20499 and Part of John Street, Village of Clifford Plan, Part 6 Plan 61R20499 in the Former Village of Clifford, Town of Minto; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-94; to appoint Tawnya Robertson as Tax Collector for the Town of Minto; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-95; To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held November 5, 2019; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT the Council of the Town of Minto adjourn to meet again at the call of the Mayor.