Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: a. Closed Session Minutes of January 10, 2023 _____________________________________________________________________________________________ January 31, 2023 Council Minutes 1 b. Personal matters about an identifiable individual, including employees, staffing update.

THAT Council of the Town of Minto resume into open Council.

THAT Council received the Closed Session reports regarding Personal Information About an Identifiable Individual; AND FURTHER THAT Council approves the confidential direction to staff.

THAT minutes of the Town of Minto January 10, 2023 Closed Session meeting and January 10, 2023 Regular Council meeting be approved.

THAT The Town of Minto Council convenes into Committee of the Whole.

THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

THAT Council receives the correspondence as information.

THAT the Council of the Town of Minto receives report PLN 2023-006 regarding Bill 109 and Bill 23 for information.

THAT Council received report BLDG 2023-001 regarding the 2022 Building Department Year in Review as information.

THAT the Council of the Town of Minto receives report EC Dev 2023-003 regarding the First Right of Refusal Agreement - 2609861 Ontario Ltd. - 460 Minto Road, Palmerston Industrial Park and authorizes the Mayor and the Clerk to sign the Agreement.

THAT Council of the Town of Minto receives report CL 2023-002 regarding the Volunteer Appreciation Dinner for information and approves the dinner to be held in Clifford on Wednesday April 19, 2023.

THAT Council of the Town of Minto receives report CL 2023-003 regarding an Integrity Commissioner Agreement and considers passage of the related By-law in open session. _____________________________________________________________________________________________ January 31, 2023 Council Minutes 4

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT Bylaw 2022-107 be read a third time and passed in open Council and sealed with the seal of the Corporation.

THAT Bylaws 2023-010 and 2023-011 be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation. _____________________________________________________________________________________________ January 31, 2023 Council Minutes 5

THAT By-law 2023-012, To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held January 31, 2023; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

THAT The Town of Minto Committee of Adjustment approves the application by 2609861 Ontario Ltd. (C/O Jeremy Metzger), for property legally described as LOT 43, W/S LOWE ST, municipally known as 475 Lowe St, Palmerston, in the Town of Minto, to provide relief from Section 12.2.1.6 and 12.2.2.8 for a reduced minimum rear yard setback of 6.0 m (19.7ft), Section 12.2.2.5 for a reduced minimum front yard setback to the portion of the dwelling not including the garage of 4.5 m (14.76 ft), Section 12.2.1.3 for a reduced front yard setback of 2.42 m (7.94 ft) and Section 12.2.1.4 for a reduced interior side yard setback of 0.61 m (2.0 ft) with the condition that a Grading, Drainage & Servicing Plan is provided to the satisfaction of the Town.

THAT The Town of Minto Committee of Adjustment approves the application by Crossroads Word Faith Centre, for property legally described as SYV ROBERTSON'S LOTS B & C N/S ROBERTSON ST LOTS M,N,O, P & PT LOT Q S/S MARGARET ST PT LANE PT YOUNG ST, municipally known as 99 Young St W, Harriston, in the Town of Minto, to provide relief from Section 35.24 a) ii) of the Town of Minto’s Comprehensive Zoning By-law 01-86, as amended, to permit for a reduced rear yard setback of 4.27 m (14.0 ft) with the following conditions: 1) The relief only applies to the proposed 1,040 ft² addition on the rear of the building. 2) An additional 11 parking spaces be provided for the rear addition. 3) A solid board fence that is 1.8 m (5.9 ft) be constructed along the shared lot line of 87 Robertson St and the rear lot lines of 93 Robertson St and 103 Robertson St.