Council Agenda

THAT minutes of the Town of Minto January 17, 2023, and February 21, 2023, Budget Meetings and the March 7, 2023 Regular Council meeting be approved. _____________________________________________________________________________________________ March 21, 2023 Council Minutes 1

THAT the Town of Minto Council convenes into Committee of the Whole.

THAT The Council of the Town of Minto supports the nomination of Councillor Ron B. Elliott as a candidate to serve as a representative on the Executive Committee for Ontario Small Urban Municipalities.

THAT Council receives the correspondence as information.

THAT the Council of the Town of Minto receives report PLN 2023-015 for SPC 2022-02 - Kridak Developments Inc., regarding the Palmerston Business Junction Site Plan Approval for information.

THAT the Council of the Town of Minto receives report PLN 2023-016 being a report regarding the amendment of the Town’s Site Plan Control By-law and the implementation of a mandatory Pre-Consultation By-law for information and considers passing the associated By-laws in open session.

THAT Council of the Town of Minto receives report PLN 2023-017 regarding PLC 2023-02 – Nelson, for lands being Part 1-4, 61R-21217, and Part 1-5, 61R-22439, for lands being PT LTS 3 & 4, PL SUBDIVISION OF PK LTS 12, 13 & 14 N/S PROSPECT ST, in the former Town of Palmerston, Town of Minto, County of Wellington, with municipal addresses of 528, 530, 532 and 534 Derby St in the Town of Minto; and considers passing a By-law in open session.

THAT the Council of the Town of Minto receives report EC DEV 2023-007 regarding Signage Grant #H29 for $1,000 and Façade Grant #H25 for $3,000 for 6 Elora St. S. Harriston and approves these grants. _____________________________________________________________________________________________ March 21, 2023 Council Minutes 3

THAT Council of the Town of Minto receives report EC DEV 2023-008 regarding Signage Grant #H30 - Elora St. Flowers for $339 and approves this grant.

That Council of the Town of Minto receives report EC DEV 2023-009 regarding the development covenant extension - 1649618 Ontario Inc., Multi Shelter Solutions and approves a six-month extension to September 16, 2023.

THAT Council of the Town of Minto receives Report PW 2023-009 regarding the 2022 Drinking Water System Annual and Summary Reports; THAT Council approve the 2022 Drinking Water System Annual and Summary Reports including, Clifford Drinking Water System, Harriston Drinking Water System, Palmerston Drinking Water System, and Minto Pines Subdivision Drinking Water System; and THAT individual members of Council, the Interim Chief Administrative Officers, and Clerk sign the respective reports as stewards of the water infrastructure.

THAT Council of the Town of Minto receive the 2022 Source Water Protection Annual Report information.

_____________________________________________________________________________________________ March 21, 2023 Council Minutes 4 THAT Council of the Town of Minto receives report PW 2023-011 regarding Various Tender Results; THAT the Town of Minto awards Tender 2023-02; Supply and Apply Dust Suppressant to Da- Lee Dust Control for a unit price of $488.63 per flake equivalent ton excluding HST; THAT the Town of Minto awards Tender 2023-03 Supply, Load, Haul and Spread Granular ‘A’ (Maintenance Gravel) to E. Dennison Contracting Ltd. for a unit price of $13.15 per ton excluding HST; and THAT the Town of Minto awards Tender 2023-04 Asphalt Resurfacing to EC King Contracting for the total combined price of $685,148.60 excluding HST.

THAT Council of the Town of Minto receives report PW 2023-012 regarding RFT 2023–05 - Backhoe Loader Unit Tender Results; AND FURTHER that Council approves the purchase of the Case 580SN W/T unit including the options listed from Strongo Limited Partnership for the price of $219,171.00 excluding HST.

THAT Council of the Town of Minto receives report FIN 2023-005 regarding 2023 Operating and Capital Budget Adoption; THAT the 2023 Current Budget for the Town of Minto, excluding the compensation portion of Public Works – Winter Control, as presented on January 17, 2023 be approved.

THAT the 2023 Current Budget for the compensation portion of Public Works – Winter Control as presented on January 17, 2023 be approved.

THAT the 2023 Capital Budget for the Town of Minto as presented on February 21, 2023 be approved; THAT staff be directed to carry forward the 2.9% Cost of Living adjustment that was not included in the 2023 Operating Budget to the 2024 Operating Budget for consideration during budget deliberations; and THAT Council of the Town of Minto considers passage of the related By-law in open session.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-laws 2023-019 through 2023-023 be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2023-024, To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held March 21, 2023; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.