Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: _____________________________________________________________________________________________ March 1, 2022 Council Minutes 1 a. Closed Session Minutes of January 18, 2022 b. A proposed or pending acquisition or disposition of land, Palmerston Industrial Park

THAT Council of the Town of Minto resume into open Council.

THAT minutes of the Town of Minto January 18th Closed Session meeting and February 15 Regular Council meeting be approved.

THAT The Town of Minto Council convenes into Committee of Adjustment.

THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole. _____________________________________________________________________________________________ March 1, 2022 Council Minutes 2

THAT Council receives the correspondence as information.

THAT Council received the Parks and Recreation Advisory Committee minutes of January 24, 2022 as information and approves any recommendations contained therein.

THAT Council received the Minto Trails Committee minutes of January 17, 2022 as information and approves any recommendations contained therein.

THAT Council received the Economic Development and Planning Committee minutes of February 11, 2022 as information and approves any recommendations contained therein.

That the main motion be amended into two separate motions for consideration. MOTION #1 THAT Council of the Town of Minto receives the report from the Roads and Drainage Manager dated February 15, 2022 regarding the “Pedestrian Crossover Installation Report”, AND FURTHER that, the Council of the Town of Minto directs staff to proceed with the installation of the Level 2 Type B Pedestrian Crossover as presented at the intersection of Elora St S and Young St in Harriston. MOTION #2 THAT the Council of the Town of Minto direct staff to proceed with the Pedestrian Crossover painting as a pilot project in recognition of the LGBTQ2S+ (Lesbian, Gay, Bisexual, Transgender, Queer or Questioning, and Two-Spirit) and BIPOC (Black, Indigenous, and People of Colour) communities with funds raised by Minto Pride.

THAT Council of the Town of Minto receives the report from the Roads and Drainage Manager dated February 15, 2022 regarding the “Pedestrian Crossover Installation Report”, AND FURTHER that, the Council of the Town of Minto directs staff to proceed with the installation of the Level 2 Type B Pedestrian Crossover as presented at the intersection of Elora St S and Young St in Harriston.

THAT the Council of the Town of Minto direct staff to proceed with the Pedestrian Crossover painting as a pilot project in recognition of the LGBTQ2S+ (Lesbian, Gay, Bisexual, Transgender, Queer or Questioning, and Two-Spirit) and BIPOC (Black, Indigenous, and People of Colour) communities with funds raised by Minto Pride. _____________________________________________________________________________________________ March 1, 2022 Council Minutes 5 Council Member Yea Nay Councillor MacKenzie X Councillor Gunson X Councillor Elliott X Councillor Dirksen X Councillor Anderson X Deputy Mayor Turton X Mayor Bridge X Total 5 2

THAT Council of the Town of Minto Proclaim 2022 as The Year of the Garden.

That the Council of the Town of Minto receives the March 1, 2022, report from the Director of Economic and Community Development regarding the Golden Canadian Homes Development Charge Deferral Request and provided direction to staff that the request be declined.

THAT Council of the Town of Minto receives report EC DEV 2022-003 regarding the 2021 Year in Review as information.

THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve the Consent Application for B7/22 – Dobson Brothers Enterprises Ltd., for land legally described as Part Lot 25, Concession 1, with a municipal address of 5924 Wellington Road 123, in the Town of Minto, and that the following conditions be considered: 1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 2. THAT the owner/applicant is advised that confirmation/approval, from the road authority with jurisdiction and to the satisfaction of the Town of Minto, may be required prior to any further development of both the severed and retained parcels; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 3. THAT the owner/applicant supplies to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain(s) has been completed to satisfaction of the Town of Minto;

THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve the Consent Application for B17/22 – Trustees of the Congregation of Knox Church, for land legally described as Part Lots 65, 66 & 71, Borthwick’s Survey, in the former Town of Palmerston, Town of Minto, County of Wellington, and that the following conditions be considered: 1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any _____________________________________________________________________________________________ March 1, 2022 Council Minutes 7 monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 2. THAT the owner/applicant confirms there is satisfactory access for both the severed and retained parcels from the road authority with jurisdiction and to the satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 3. THAT the owner/applicant obtains confirmation that servicing on the retained and severed parcel can currently be accommodated to the satisfacti

THAT Council receives report FIRE 2022-003 regarding Firefighter Mandatory Certifications for information.

THAT Council receives report FIRE 2022-004 regarding the 2021 Year in Review as information.

THAT Council of the Town of Minto receives report CL 2022-002 as information AND FURTHER THAT Council considers passing an updated Delegation of Authority Bylaw in Open Council.

THAT Council receives report CL 2022-003 regarding Sole Source Purchasing of Electronic Document Management System AND further, that Council of the Town of Minto approves purchasing FileHold Electronic Document Management System from Image Advantage Solutions Inc at a cost of $33,740.00 before HST.

_____________________________________________________________________________________________ March 1, 2022 Council Minutes 9 THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2022-19; Being a By-Law to delegate certain powers and duties to officers and employees of the Town of Minto; is read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2022-20; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held March 1, 2022; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

THAT The Town of Minto Committee of Adjustment Approves the application by Framark Development Company Ltd., for property legally described as Part Park Lot 17, S/S Margaret; RP 61R6234, Parts 1 to 6, in the former Town of Harriston, municipally known as 99 Arthur Street West in the Town of Minto with frontage onto both Arthur Street West and Brock Street, to provide relief from Section 35.28 b) iv) and Section 35.28 c) v) of the Town of Minto’s Comprehensive Zoning By-law 01-86, as amended. The relief granted from Section 35.28 b) iv) is to reduce the minimum exterior side yard setback adjacent to Arthur Street and Brock Street to 2.93 m (9.6 ft) for Lot #1, #9, #10 and #16 on the provided site sketch. The relief granted from Section 35.28 c) v) is to reduce the minimum rear yard setback to 2.93 m (9.6 ft) for Lot #12 and #14.