Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: _____________________________________________________________________________________________ November 16, 2021 Council Minutes 1 a. Closed Session Minutes of November 2, 2021 b. A position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council of the Town of Minto resume into open Council.

THAT The Corporation of the Town of Minto is a shareholder of Westario Power Inc. (“Westario”). AND FURTHER THAT Westario is governed by the terms and conditions of a shareholders’ agreement between The Corporation of the Township of Huron-Kinloss, The Corporation of the Municipality of Kincardine, The Corporation of the Municipality of South Bruce, The Corporation of the Town of Saugeen Shores, The Corporation of the Town of Wingham, The Corporation of the Municipality of Brockton (the “Specified Municipalities”), The Corporation of the Town of Hanover, 1445674 Ontario Inc., Hanover Electric Services Inc., The Town of Minto (The Corporation of the Town of Hanover and The Town of Minto are

THAT minutes of the Town of Minto November 2, 2021 Closed Session meeting and November 2, 2021 Regular Council meeting be approved. _____________________________________________________________________________________________ November 16, 2021 Council Minutes 3

THAT the Town of Minto Council convenes into Committee of the Whole.

THAT Council of the Town of Minto receives the report from the Treasurer dated November 10, 2021 regarding “2020 Audited Financial Statements”; and THAT the 2020 audited Financial Statements and Financial Information Return be approved as presented.

THAT Council of the Town of Minto request staff provide a report to Council on the Owl's Nest School, Request for Reduced Speed Signs at an upcoming meeting.

THAT the Council of the Town of Minto receives the correspondence for information.

THAT the Town Council maintains the 2016 appointments of the Emergency Management Programme Committee for the Town of Minto and removes an alternate/as designated language per member as follows; Member of Council (Mayor) CAO/Clerk Public Works (Public Works Director) Finance (Treasurer) Parks and Recreation (Manager of Recreation Services) Chief Building Official Economic Development (Business and Economic Manager) Local Municipal Fire Department (Fire Chief) Wellington OPP (Inspector or Staff Sergeants, Sergeants) Guelph Wellington EMS (Chief, Acting Chief, Supervisors) _____________________________________________________________________________________________ November 16, 2021 Council Minutes 5 Wellington Dufferin Guelph Public Health (Health and Safety Coordinator/Inspectors) Emergency Management (CEMC) and Any other persons or agency representatives that may be appointed by Council from time to time. AND FURTHER that Council designates authority to the committee to appoint the CAO as Chair on behalf of their members; AND FURTHER that the Committee is responsible for overseeing the development of the Town of Minto’s Emergency Management Program ensuring that appropriate public education activities, training for emergency management officials and staff, and emergency management exercises are undertaken on an annual basis. AND FURTHER that the CEMC shall provide Council with an annual report on the status of the Town of Minto’s Emergency Management Program for their review

THAT Council receives the Emergency Manager/CEMC’s annual Emergency Management Programme Report for 2021 and accepts the report on the status of the Town’s Emergency Management Program for 2021.

THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve the Consent Application for B84/21 – Robert & Tracy Oelschlagel, for land legally described as Concession 13, Part Lot 21, with a municipal address of 6036 Highway 89, in the Town of Minto, and that the following conditions be considered: 1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and _____________________________________________________________________________________________ November 16, 2021 Council Minutes 6 further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 2. THAT the owner/applicant confirms there is satisfactory access for both the severed and retained parcels from the road authorities with jurisdiction and to the satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 3. THAT the owner/applicant supplies to the Town of Minto proof that a new Drainage Assessment Schedule has been approved, to ensure the reapportionment of the applicable munic

THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve the Consent Application for B86/21 – Randy Martin, for land legally described as Concession D, Part Lots 89 & 90, with a municipal address of 6119 Wellington Road 109, in the Town of Minto, and that the following conditions be considered: 1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 2. THAT the owner/applicant confirms there is satisfactory access for both the severed and retained parcels from the road authority with jurisdiction and to the satisfaction of the _____________________________________________________________________________________________ November 16, 2021 Council Minutes 7 Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 3. THAT the owner/applicant is aware that the property at 6133 Wellington Road 109 is currently serviced by a municipal water service line, and with a higher water usage being pr

THAT Council of the Town of Minto receives the Planning Technician’s report regarding the Part Lot Control Exemption Application for Wrighthaven Homes Ltd. for property legally described as Parts 1-17 of Block 23, Block 24 and Block 25, Registered Plan 61M-237, in the former Town of Palmerston, with municipal addresses of 100/102/104/106 (Block 25), 101/103/105/107/109 (Block 24) and 111/113/115/117/119 (Block 25) Stephenson Way in the Town of Minto; and considers passing a By-law in open session.

THAT Council of the Town of Minto receives the Temporary Road Closure for Events report from the Clerk for information and considers passing the Temporary Road Closure By-law in open session.

THAT Council of the Town of Minto receives the report from the Treasurer dated November 5, 2021 regarding “2020 Year-End Operating Results – Final"

THAT the Committee of the Whole convenes into Regular Council

THAT the Council of the Town of Minto reconsiders deferring requests for Covid 19 funds and open call to groups as passed in MOTION 2021-189 on November 2, 2021.

THAT Council of the Town of Minto provides Palmerston Lions Club with $14,860 in Covid Relief funding and the Harriston Skating Club with $4,000 in Covid Relief funding.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2021-87; To authorize an application by the Corporation of the Town of Minto (The applicant Municipality) to the Corporation of the County of Wellington requesting the Corporation of the County of Wellington to incur debt and issue debentures in respect of capital works of the applicant Municipality; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

_____________________________________________________________________________________________ November 16, 2021 Council Minutes 10 THAT By-law 2021-88; To provide rules for governing the order and procedures for the Council of the Town of Minto; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-89; To Temporarily Close Roads in Clifford on November 27, 2021 for a Community Event; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-90; By-law to Exempt Part Lot Control for lands being Parts 1-17, 61R- 22117, Block 23, Block 24 and Block 25, Reg. Plan 61M-237, under Section 50 (7.1) of the Planning Act, R.S.O. 1990, as amended; be read a third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-91, To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held November 16, 2021; be read a first., second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.