Council Agenda

THAT The Council of the Town of Minto conduct a meeting Closed to the Public to discuss the following: Personal matters about an identifiable individual, Economic Development.

THAT The Council of the Town of Minto resume into open Council. Council Minutes March 29, 2016 1

THAT the minutes of the March 15, 2016 Council Meeting be approved.

THAT The Town of Minto Council convenes into Committee of the Whole.

THAT Council receives the report dated February 25, 2016 from the C.A.O. Clerk regarding the 2016 Municipal Insurance Program and approves the renewal.

THAT the Town of Minto supports the Municipality of Bluewater’s’ Physician Recruitment Resolution, received as correspondence from the Township of Montague.

WHERE AS: World Autism Awareness Day will be recognized on April 2, 2016, in Canada thanks to Liberal Senator Jim Munson’s Bill S-206, An Act Respecting World Autism Awareness Day; AND WHERE AS: Autism Spectrum Disorder (ASD) affects more than 100,000 Ontarians. Autism Spectrum Disorder is now recognized as the most common neurological disorder affecting 1 in every 94 children, as well as their friends, family and community; AND WHERE AS: ASD is a spectrum disorder, which means it not only manifests itself differently in every individual in whom it appears, but its characteristics will change over the life of each individual as well. A child with ASD will become an adult with ASD; AND WHERE AS: Autism Ontario (formerly Autism Society Ontario) is the leading source of information and referral on autism and one of the largest collective voices representing the Council Minutes March 29, 2016 4 autism community. Since 1973, Autism Ontario has been providing support, information and opportunities for thousands of families across the province; AND WHERE AS: Autism Ontario is dedicated to increasing the public awareness about autism and the day-to-day issues faced by individuals with autism, their families, and the professionals with whom they interact. The association and its chapters share common goals of providing information and education, supporting research, and advocating for programs and services for the autism community; THEREFORE: The Council of The Town of Minto does here

THAT the Town of Minto forward information to the Minister of Health on why nurses are not included in the PTSD Legislation.

THAT the correspondence be accepted as presented.

THAT the Jamesway Manor Board Minutes of January 7, 2016, Maitland Valley Conservation Authority Board of Directors Minutes of December 16, 2015, January 27 and February 17, 2016 and Maitland Valley Conservation Authority Board Hearing Minutes of January 17, 2016 be received as information.

Council Minutes March 29, 2016 5 THAT the Parks and Recreation Advisory Committee Meeting Minutes of February 29, 2016 be received and recommendations contained within be accepted.

THAT the Launchit Minto Minutes of March 8, 2016 be received and recommendations contained within be accepted.

THAT the Economic Development and Planning Committee Minutes of March 10, 2016 be received and recommendations contained within be accepted.

THAT Council of the Town of Minto receives the Source Water & Building Assistants report on the proposed Official Plan Amendment OP-2016-02: Amendments #98 and #99 for information, and advised that they had no further comments on the proposed amendments.

Council Minutes March 29, 2016 6 THAT Council accepts the Parks and Recreation Advisory Committees’ recommendation that the beverage agreement proposed by PepsiCo Beverages Canada be accepted as presented and that a By-law be considered in open session.

THAT Council receives the Facilities Managers 2015 Year in Review as information.

THAT Council receives the C.A.O. Clerk’s March 1, 2016 report regarding Code of Conduct, Integrity Commissioner, Complaints Policy, Municipal Ombudsman draft policies, and that a by-law be brought forward in open session at a subsequent meeting.

THAT Council receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for March 15, 2016 as follows: Administration $1,666,835.11, People and Property, $3,698.58, Building $ 602.36; Economic Development $1,465.30, Incubator $1,660.90, Tourism $ 740.15; Fire $94,348.67, Drains $175.00; Roads $256,285.14, Waste Water $ 21,300.58, Water $28,563.28, Recreation $ 3,974.45, Clifford $12,538.55, Harriston $21,103.83, Palmerston $ 16,821.54, Norgan $ 5,077.35.

Council Minutes March 29, 2016 7 THAT Council receives and approves the report dated March 17, 2016 from the Treasurer regarding Budget Impacts per Reg 284/09.

The Council of the Town of Minto accepts the Treasurer’s report dated March 17th, 2016 and considers the passage of the related Budget By-law in Regular Session.

THAT Council receives the report from the C.A.O. Clerk, Treasurer and Public Works Director dated March 24, 2016 regarding Consulting Engineering Services RFP 2016-05, and that the proposal call is awarded to Triton Engineering Services Limited subject to a final agreement coming forward to Council for final approval with a five year term and 90 day cancellation clause.

That Council award Tender Contract No. 6613-16, Reconstruction of Elora Street North, Harriston to Hanna and Hamilton Construction Company Limited in the amount of $713,864.50 which includes an allowance for contingencies.

THAT the Committee of the Whole convenes into Regular Council meeting.

THAT The Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2016-17, for the purpose of Appointing Annilene McRobb as Deputy Clerk; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2016-18, to authorize the Mayor and CAO Clerk to execute an Agreement between the Corporation of the Town of Minto and PepsiCo Beverages Canada; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2016-19, To adopt the estimates of all sums required during 2016 for purposes of the Municipality; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2016-20; To amend zoning for Ann Street between Queen Street and Park Street, Clifford; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2016-21; to confirm actions of the Council of the Corporation of the Town of Minto; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourn to meet again at the call of the Mayor.