Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: a. Closed Session Minutes of February 20, 2024 b. Closed Session Minutes of March 8, 2024 ____________________________________________________________________________________________ April 2 2024 Council Minutes 1 c. Personal Matters About an Identifiable Individual Including Employees d. Personal Matters About an Identifiable Individual Including Employees

THAT Council of the Town of Minto resume into open Council.

THAT Council of the Town of Minto continues Closed Session following Item 15, Notice of Motion.

THAT minutes of the Town of Minto February 20, 2024 and March 8, 2024 Closed Session meetings and March 19, 2024 Regular Council meeting be approved.

THAT Council of the Town of Minto convenes into Committee of Adjustment.

THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

THAT staff bring back a report on the Harriston Historical Society Request for Funding.

THAT Council receives the correspondence as information.

THAT Council receives the Community Services Advisory Committee minutes of March 18, 2024 as information and approves any recommendation contained therein.

THAT Council of the Town of Minto receives report PLN 2024-017 regarding PLC 2024-02 – Finoro Custom Homes Inc, for lands being Plan 61M250, Blocks 48 and 52, and Lots 27, 28, 29, 30, 31, 32 and 45, with the municipal addresses of 30-40 Anne St W, 1-17 Anne St W, 116-118 Thackeray Way, 112-114 Thackeray Way, 108-110 Thackeray Way, 104-106 ____________________________________________________________________________________________ April 2 2024 Council Minutes 6 Thackeray Way, 100-102 Thackeray Way, 119-121 Thackeray Way and 156-158 Bean St (respectively); according to Reference Plan 61R-22699, Town of Minto, County of Wellington for information and considers passing a By-Law in open session.

THAT Council of the Town of Minto receives report PW 2024-009 regarding Tender Results – Culvert Replacements; and THAT Council of the Town of Minto awards Tender PW 2024-04 - Culvert Replacements to Gerald D’Arcey Construction Ltd. for a total tender price of $73,755.00 excluding HST.

THAT Council of the Town of Minto receives report PW 2024-010 regarding the Inflow & Infiltration Report for Harriston & Palmerston Wastewater Collection Systems for information.

THAT Council of the Town of Minto receives report PW 2024-011 regarding the Harriston Fairgrounds Servicing Plan; and THAT Council of the Town of Minto agrees with the RV waste disposal site decommissioning to comply with MECP regulations.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: ____________________________________________________________________________________________ April 2 2024 Council Minutes 8 a) Personal Matters About an Identifiable Individual Including Employees b) Personal Matters About an Identifiable Individual Including Employees

THAT Council receives the Closed Session reports regarding Personal Information About an Identifiable Individual Including Employees AND FURTHER THAT Council approves the confidential direction to staff.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2024-017 be read a first, second, third time and passed in Open Council and sealed with the seal of the Corporation.

THAT By-law 2024-018, To confirm the actions of the Council of the Corporation of the Town ____________________________________________________________________________________________ April 2 2024 Council Minutes 9 of Minto respecting a meeting held April 2, 2024; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

THAT The Town of Minto Committee of Adjustment approves the application by Quinn Wilson & Trent Gimblet for property legally described as LOT 56 E/S MILL LANE ST, municipally known as 415 Cavan Street, Palmerston, in the Town of Minto, to provide relief from Section 6.1.4 a) to permit for a maximum part lot coverage of all accessory structures on the property of 98.85m2 (1064 ft2). With the condition that a Grading and Drainage Plan is prepared by an Ontario Land Surveyor or Engineer and is submitted to and approved by the Town of Minto prior to the issuance or a Building Permit.

THAT The Town of Minto Committee of Adjustment approves the application by Randy Martin for property legally described as MINTO CON D PT LOTS 89 AND;90, municipally known as ____________________________________________________________________________________________ April 2 2024 Committee of Adjustment Schedule B 1 6119 Wellington Road 109, Harriston, in the Town of Minto, to provide relief from Section 6.17.2 and permit a reduced Minimum Distance Separation II distance of 171 m (560 ft) from Harriston’s Urban Boundary and 172 m (565 ft) from the nearest neighbor’s dwelling for the (LMT); and propose a reduced Minimum Distance Separation II distance for the Barn to 150 m (492 ft) from Harriston’s Urban Boundary.