Council Agenda

THAT The Council of the Town of Minto conduct a meeting Closed to the Public to discuss the following: Previous Minutes of the May 2, 2017 Closed Session • Labour Relations or Employee Negotiation; Public Works Department

THAT The Council of the Town of Minto resume into open Council.

THAT the minutes of the May 2, 2017 Council Meeting be approved.

THAT The Town of Minto Council convenes into Committee of the Whole.

eSCRIBE Minutes eSCRIBE Minutes May 16, 2017 Council MinuteseSCRIBE Minutes 2 THAT the Harriston Kinsmen’s proposed Tuff Truck Challenge improvements at the Harriston Minto Community Complex be approved in principal and

THAT Council receives the correspondence for information.

eSCRIBE Minutes eSCRIBE Minutes May 16, 2017 Council MinuteseSCRIBE Minutes 3 THAT the Parks and Recreation Committee Minutes of April 25, 2017 be received and that all recommendations contained therein be approved.

THAT Council of the Town of Minto receives the May 12th, 2017 report from the Recreation Facilities Manager entitled Tender Results for Ice Resurfacer and approves the purchase of the Millennium H from Resurfice Corp. at a price of $73,910 plus HST.

THAT Council of the Town of Minto receives the May 12th, 2017 report from the Recreation Facilities Manager entitled Tender Results for Dressing Room Flooring and approves the purchase of flooring from Gym-Con Ltd. at a price of $35,000 plus HST.

THAT Council receive the Chief Building Officials April Permit Review for information.

eSCRIBE Minutes eSCRIBE Minutes May 16, 2017 Council MinuteseSCRIBE Minutes 4 THAT Council receives as information the Chief Building Official’s report dated May 11, 2017 Property Standards Order – 450 Victoria Street.

THAT the Council receives the May 9th, 2017 report from the Treasurer and Tax Collector regarding the Final Tax By-Law and consider passing By-Law 2017-43 in open session.

THAT Council accepts the Treasurer’s May 5th 2017 Infrastructure Ontario Debenture report and considers the passage of the related By-law in Regular Session.

THAT Council receive the Treasurer’s March 31, 2017 Financial Review report for information.

THAT Council receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for May 12,2017 as follows: Administration $121,821.90, People & Property $ 63.24, Building $1,481.63, Economic Development $20,491.09, Incubator $871.90, Tourism $715.74, Fire $15,117.18, Roads $114,356.74, Cemetery $4,781.00, Waste Water $ 35,762.86, Streetlights $7,633.84, Water $15,467.08, Town Landscaping Care $2,117.62, Recreation $4,995.56, Clifford $4,136.79, Harriston $10,367.81, Palmerston $23,171.67, Norgan $4,667.56

THAT Council receives the C.A.O. Clerk and Road Foreman’s May 11, 2017 report Triton Engineering; Clifford Elora Street Paving Grein’s to Park Street Phase 1, and that the tender Reconstruction of Elora Street be awarded to Steed and Evans at a price of $314,293.90 plus HST.

THAT Council receives the C.A.O. Clerk and Water Foreman’s May 10, 2017 report Bulk Water Request Bright’s Water Services Inc. and that staff be directed to negotiate a draft agreement with Bright’s Water Services to provide access for bulk water in Palmerston along with a policy and updated rate for Council consideration.

THAT Council receives the May 11, 2017 report from the Road Foreman regarding Tender 2017-05 ‘Asphalt’ and approves the hiring of The Murray Group Limited at the combined tender price of $398,730.00 excluding HST.

THAT Council receives the report from the Road Foreman dated May 11, 2017, regarding RFQ #2017-06 for Remove, Dispose, Replace Sidewalk and approves the awarding to Reeves Construction Limited at the price of $88.90 per meter squared plus HST.

THAT the Committee of the Whole convenes in to Regular Council meeting. eSCRIBE Minutes eSCRIBE Minutes May 16, 2017 Council MinuteseSCRIBE Minutes 7

THAT The Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2017-42; A By-law to Authorize the Borrowing Upon Serial Debentures in the Principal Amount of $660,000.00 Towards the Cost of Certain Capital Works; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2017-43; A By-law to set tax rates for 2017 and provide for the collection thereof; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2017-44 be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourn to meet again at the call of the Mayor.