Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the Public to discuss the following: • Previous Minutes of the August 7, 2018 Closed Session • Labour Relations or Employee Negotiations

THAT the Council of the Town of Minto resume into open Council.

THAT the minutes of the August 7, 2018 Council Meeting be approved.

THAT the Town of Minto Council convenes into Committee of the Whole.

THAT Regular Council convenes into Committee of Adjustment.

That Town of Minto Council receives correspondence from Maitland Valley Conservation Authority regarding Draft Cost Sharing Proposal, and advises the Town has no objection to cost sharing as outlined, that the Federal and Provincial Government be called upon to increase funding so they are partners in maintaining water and erosion control infrastructure, and that the Conservation Authority clarify how cost sharing might apply to installing and maintaining new water and erosion control infrastructure that may be needed upstream, downstream and within Harriston to help mitigate flooding.

THAT correspondence is received as information.

THAT the Council of the Town of Minto receives the August 24, 2018 report from the Business & Economic Manager regarding Signage Improvement Grant Application #H16 for $122.63 for the property located at 39 Elora St. S. Unit 3 in Harriston (Mailbox Coffee) and approves this grant.

THAT Council receives the Building Assistants August 30, 2018 report entitled Proposed Site Plan, Dan Sinclair, Mary Street Palmerston and approves the general grading and servicing plan prepared by Triton Engineering dated 2018/08/09 subject to the owner executing with the Town a site plan agreement requiring completion within two years and provision of final landscaping details to the Town.

THAT the Council of the Town of Minto receives the By-law Enforcement Officer’s September 4, 2018 report regarding the exemption to By-law 02-80 for keeping backyard hens at 95 Regency Drive and approves the exemption.

THAT Council receives the Chief Building Officials July and August Building Stats for information.

THAT the Clerk’s Assistant’s August 20th report regarding a proposed consolidated Delegation of Powers Bylaw with corresponding policy be received, and that Council consider passing a Delegation of Powers Bylaw in open council.

THAT Council receives the Deputy Clerk’s report with respect to the Appointment of Joint Compliance Audit Committee Members and considers a By-law in Open Session appointing Members to the Joint Compliance Audit Committee for the 2018-2022 Term of Council.

THAT Council receives the C.A.O. Clerk's 'Preparing For 2019' report for information.

THAT Council receive the C.A.O. Clerk’s August 30, 2018 report Outdoor Patio Requests and approves in principle outdoor patios at 212 Main Street East Palmerston subject to the patio owner submitting appropriate plans for consideration in 2019 complying generally with the provisions outlined in the report and obtaining approval from Wellington County.

THAT Council receives the August 13, 2018 report from the Roads and Drainage Manager Winter Maintenance Connecting Links, Agreement and By-law and considers by-laws in regular session authorizing the Mayor and C.A.O. Clerk to sign the agreements with Owen Sound Highway Maintenance Limited for winter maintenance of connecting links in Clifford and Harriston.

THAT Council receives the Treasurer’s report dated August 24, 2018 and passes the following resolution: Be it resolved that the Council of the Town of Minto directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program by conducting field assessments of municipal Storm water assets and the preparation of related condition ratings to be included in the Asset Management Plan and long term financial strategies. Be it further resolved that the Town of Minto considers the inclusion of $30,000 in its 2019 budget toward the costs of this initiative.

THAT Council receives the September 2018 report from the Treasurer and Tax Collector regarding Assessment Adjustments and that the adjustments be approved.

THAT Council receives the Treasurer’s August 28, 2018 report National Disaster Mitigation Program-Intake 5 and approves an application for Mitigation Planning and Small Scale Structural Mitigation to include analysis of a limited number of alternatives, cost estimates, regulatory approvals and minor structural work under the National Disaster Mitigation Program subject to Council receiving updated cost estimates before signing any Agreements.

THAT Council receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for August 15, 2018 as follows: Administration $220,895.23, Building $2,673.49, Economic Development $7,376.23, Incubator $293.76, Fire $9,734.26, Drains $22,464.40, Roads $485,894.72, Waste Water $13,969.89, Streetlights $592.75, Water $11,723.96, Town Landscaping Care $111.97, Recreation $4,456.39, Clifford $24,647.50, Harriston $9,325.50, Palmerston $9,152.94, Norgan $9,562.16 for a total of $832,875.15; AND approves accounts by department for August 31, 2018 as follows: Administration $101,823.53, Economic Development $92,609.10, Incubator $211.82, Fire $14,864.85, Roads $667,882.07, Cemetery $2,654.97, Waste Water $39,615.31, Streetlights $640.98, Water $5,132.88, Town Landscaping Care $44.69, Recreation $9,893.48, Clifford $27,529.25, Harriston $8,532.08, Palmerston $33,958.79, Norgan $4,456.17 for a total of $1,009,849.97.

THAT Council receives the County Planners report regarding Zoning By-law Amendment – Brubacher and considers a By-law in Open Session.

THAT the Committee of the Whole convenes into Regular Council meeting.

September 4, 2018 Council Minutes 8 THAT the Committee of Adjustment convenes into Regular Council meeting.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2018-49; To provide for drainage works in the Town of Minto known as Municipal Drain 39; be introduced and read a third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-50; To provide for drainage works in the Town of Minto known as Municipal Drain 60; be introduced and read a third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-51; To provide for drainage works in the Town of Minto known as Municipal Drain 24; be introduced and read a third time and passed in open Council and sealed with the seal of the Corporation.

September 4, 2018 Council Minutes 9 THAT By-law 2018-54; To Amend Zoning for 6739 Wellington Road 109 and permit an additional use on 6630 Wellington Road 123; be introduced and read a third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-66; to authorize Execution of An Agreement regarding 2018-2019 Winter Maintenance of Highway 9 with Integrated Maintenance and Operations Services Inc.; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-67; to authorize Execution of An Agreement regarding 2018-2019 Winter Maintenance of Highways 9, 23 and 89 with Integrated Maintenance and Operations Services Inc.; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-68; to appoint Members to the Wellington County Joint Municipal Election Compliance Audit Committee; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-69; By-law to Approve Exemptions in Schedule “A” of By-law Number 02-80 Section 2 b) to permit chickens in a residential area; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

September 4, 2018 Council Minutes 10 THAT By-law 2018-70; Being a by-law to approve a Delegation of Powers Policy and to delegate certain powers and duties to officers and employees of the Town of Minto; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-71; to Amend Zoning for 5543 Minto-Normanby Townline Minto; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-72; to Authorize the Execution of a Site Plan Agreement with Dan Sinclair, Mary Street, Palmerston; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-73; to confirm actions of the Council of the Corporation of the Town of Minto; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT the Council of the Town of Minto adjourn to meet again at the call of the Mayor.

Approves the application by Jeff Metzger, for property legally described as SVY MARY CASWELLS LOT 77 CON;1 PT LOT 22, municipally known as 411 Jane Street Palmerston, Town of Minto. To allow the construction of a 160.54m2 (1536.0 sq. ft.) accessory structure with a maximum height of 5.79m (19’-0”).

Approves the application by Elam Weber, for property legally described as MINTO CON 14 PT LOT 22 municipally known as 5985 14th Line, Town of Minto. To allow the construction of a 394.66m2 (4248.0 sq. ft) Home Industry Building attached to an Agricultural Shed with a setback to the Natural Environment zone boundary of 6m (19.68 ft).

THAT the Minor Variance be