Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the Public to discuss the following: _____________________________________________________________________________________________ June 18, 2019 Council Minutes 1  Previous Minutes of the June 4, 2019 Closed Session  A proposed or pending acquisition or disposition of land, Palmerston Industrial  Labour relations or employee negotiations

THAT the Council of the Town of Minto resume into open Council.

THAT the previous minutes of the June 4, 2019 Council Meeting and June 4, 2019 Closed Session Meeting are approved.

THAT the Town of Minto Council convenes into Committee of the Whole.

THAT Council receives the report as information from the Marketing & Community Development Coordinator dated June 13, 2019 regarding the Town of Minto Municipal Youth Engagement Initiative and further that Council approves and supports the findings and future of both the program and partnership.

THAT Council receives the correspondence for information.

_____________________________________________________________________________________________ June 18, 2019 Council Minutes 3 THAT Council receives the report as information from the Marketing Coordinator dated June 13, 2019 regarding the Town of Minto Social Media Policy and further that Council approves the policy.

THAT the Council of the Town of Minto receive the Chief Building Official's May Building Permit Statistics for information.

THAT Council receives the June 11, 2019 report Tender Results for Trucks 2019-06 & 2019- 07 from the Roads & Drainage Manager and approves the purchase of the two new vehicles from Leslie Motors, Harriston at a total combined cost of $54,888.00 plus HST.

THAT the Council of the Town of Minto receives the Roads & Drainage Manager’s report regarding the Varying Original Assessments for Maintenance, under Section 76(1) and Section 78(1) for Improving, upon the examination and report of engineer for Municipal Drain No. 20 in accordance with the Drainage Act R.S.O. 1990 and appoints Dietrich Engineering Limited to include the necessary documents in their drainage report.

THAT Council receives the June 11, 2019 report from the Roads & Drainage Manager regarding Tender 2019-05 ‘Asphalt Paving & Shoulder ‘A’ Gravel’ and approves the hiring of The Murray Group Limited for the total combined price of $368,732.00 excluding HST.

THAT Council receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for June 12th, 2019 as follows: Administration $80,940.67, People & Property $3,098.12, Health Services $100.66, Building $1,474.75, Economic Development $37,927.51, Incubator $1,741.56, Tourism $5,730.99, Fire $6,739.37, Drains $2,599.00, Roads $11,488.52, Cemetery $ 598.00, Waste Water $29,083.40, Streetlights $22,523.63, Water $17,312.29, Town Landscaping Care $3,279.17, Recreation $8,602.12, Clifford $5,432.62, Harriston $19,776.40, Palmerston $46,152.89, Norgan $4,300.02 for a total of $408,901.69.

THAT Council of the Town of Minto adopt the Strategic Asset Management Policy and direct staff to take the necessary human resource measures to bring it into effect on July 1, 2019.

THAT Council of the Town of Minto adopt the 2019 Energy Conservation and Demand Management Plan Update.

THAT Council receives the Clerk’s Assistant’s report dated June 6, 2019 regarding Extension of Town Agricultural Leases, and that leases be extended until Fall 2022 with George Sheehy for the Harriston Cemetery and Palmerston Industrial Park both at a rate of $200 per acre and with Scott Dirksen for the Harriston Industrial Park at a rate of $120 acre; all amounts subject to applicable taxes terms being open to changes in lot size and use.

THAT the Council receives the Deputy Clerk’s report regarding Review of Policies and accepts changes made to Policies 2.1, 2.6, 2.7 and 2.8 as presented.

THAT Council receives the report from the Deputy Clerk dated June 14 regarding pending Agreement of Purchase and Sale, 80 Webb Street Harriston, that the lands be declared surplus to the needs of the Town of Minto, and that staff proceed to issue notice and obtain a valuation of the lands as to comply with the Town’s disposition of property by-law.

THAT Council receives the Acting C.A.O./Fire Chief’s June 10, 2019 Bill 108 – More Homes, More Choice Act report for information.

THAT Council receives Triton Engineering’s June 12, 2019 report Harriston Flooding Update and Procedures, and directs staff, MVCA and Triton to continue with the Harriston Flood Mitigation Study for presentation to the public and Council in the fall of 2019, with individual project work to improve flood conditions proceeding as soon as possible subject to budget and the proper approvals being obtained including individual Environmental Assessments as may be needed.

THAT the Committee of the Whole convenes into Regular Council meeting.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2019-59; To Amend By-law 2019-22 Fees and Charges For Public Works Schedule “E”; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-60; To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held June 18, 2019; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT the Council of the Town of Minto adjourn to meet again at the call of the Mayor.