Council Agenda

_____________________________________________________________________________________________ December 16, 2025 Council Minutes 1 THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: a. Closed Session Minutes of October 28, 2025 b. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose-Westario Power

THAT Council of the Town of Minto resume into open Council.

THAT Council of the Town of Minto receives the Closed Session Report regarding advice that is subject to solicitor-client privilege for information AND FURTHER THAT Council approves the confidential direction to staff.

THAT minutes of the Town of Minto October 28, 2025 Closed Session Meeting, November 4, 2025 Operating Budget Meeting, November 25, 2025 Capital Budget Meeting and December 2, 2025 Regular Council meeting be approved.

THAT the Council of the Town of Minto convenes into Committee of Adjustment.

THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

THAT the Council of the Town of Minto hereby receive Report PW 2025-024 Municipal Drain 3 – Consideration Meeting, prepared by the Drainage Superintendent, for information purposes; AND FURTHER THAT the “Municipal Drain No. 3 Improvement and Extension” Engineer’s Report prepared by Streamline Engineering Inc., dated August 26, 2025, and addendum dated November 25th, 2025, be received and provisionally adopted by Council through first and second reading of the related provisional by-law; and FURTHER THAT the Court of Revision for “Municipal Drain No. 3 Improvement and Extension” be scheduled for Tuesday, January 6th, 2026 at 3:00 p.m. in Council Chambers.

THAT Council receives the correspondence as information.

THAT Council of the Town of Minto receives the Diversity, Equity, and Inclusion Committee Meeting minutes of November 27, 2025 as information and approves any recommendations contained therein.

THAT Council of the Town of Minto receives the Economic Development and Planning Committee Meeting minutes of December 11, 2025 as information and approves any recommendations contained therein.

THAT the Council of the Town of Minto hereby receives report PW 2025-025 Clifford Water Tower Painting Tender Results, prepared by the Water Services Manager, for information purposes; AND FURTHER THAT the Council of the Town of Minto awards the contract to Landmark Municipal Services for the total price of $251,180.00 plus HST.

THAT the Council of the Town of Minto hereby receives report Part Lot Control Exemption Application for 1373580 Ontario Ltd. c/o Steve Hummel for property legally described as WALLACE HERMAN AND BOLTON’S SURVEY 18-11 CON 11 PT LOT 18 RP 61R22981 PART 2, in the former Town of Palmerston, with a municipal address of 320 York Street, Palmerston in the Town of Minto, prepared by the Planning Coordinator, for information purposes; AND FURTHER THAT the Council of the Town of Minto approves the Part Lot Control Exemption Application and confirms with a By-law in open session.

THAT the Council of the Town of Minto hereby receives report FIN 2025-020 Budget Presentation – Ontario Regulation 284/09, prepared by the Treasurer, for information purposes.

THAT the Council of the Town of Minto hereby receives report FIN 2025-021 Rates and Fees, prepared by the Deputy Treasurer/ Revenue Coordinator, for information purposes; AND FURTHER THAT the Council of the Town of Minto approves the user fee changes proposed for 2026 in Appendix 1 of this report; AND FURTHER THAT the Council of the Town of Minto considers passage of the related By- law in open session.

THAT the Council of the Town of Minto hereby receives report CAO 2025-009 2026 Final _____________________________________________________________________________________________ December 16, 2025 Council Minutes 6 Operating and Capital Budget, prepared by the Mayor, CAO, and Treasurer, for information purposes.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole. _____________________________________________________________________________________________ December 16, 2025 Council Minutes 7

THAT By-law 2025-053 be read a third time and passed in Open Council and sealed with the seal of the Corporation.

THAT Bylaw 2025-072 be read a first and second time and provisionally adopted in Open Council.

THAT Bylaws 2025-073 through 2025-075 be read a first, second, third time and passed in Open Council and sealed with the seal of the Corporation.

THAT By-law 2025-076; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held December 16, 2025; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation. _____________________________________________________________________________________________ December 16, 2025 Council Minutes 8

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

THAT the Town of Minto Committee of Adjustment approves the application by 2626514 Ontario Ltd. c/o Jeff Metzger, for the property legally described as MARY CASWELLS SURVEY PT LOTS;76 AND 77 RP 61R22277 PART 2, municipally known as 200-206 Elgin St, Palmerston, in the Town of Minto, seeks relief from Clauses 12.2.6.7, 12.2.6.1, and 12.2.6.10 to permit a minimum rear yard of 4.6 m (15 ft) for Parts 1, 2, 3, and 5, a minimum lot area of 200.4 m² (2,156 ft²) for Part 2 and 200.1 m² (2,153 ft²) for Part 3, and an a maximum lot coverage of 58.3% for Parts 2 and 3.