Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the Public to discuss the following:  Previous Minutes of the June 18, 2019 Closed Session  Advice that is subject to solicitor-client privilege

THAT the Council of the Town of Minto resume into open Council.

THAT the previous minutes of the July 2, 2019 Council Meeting and June 18, 2019 Closed Session Meeting are approved.

THAT the Town of Minto Council convenes into Committee of the Whole.

THAT the Report dated July 25, 2019 regarding the 2018 Financial Statements and Financial Information Return be received: AND FURTHER THAT the 2018 audited Financial Statements and Financial Information Return be approved as presented.

THAT the Council receives the correspondence for information.

THAT Council receives the Parks and Recreation Advisory Committee Minutes of July 8, 2019 and approves all recommendations contained therein.

THAT Council receives the July 17th, 2019 report from the Recreation Services Manager entitled Concession Booth Operation Agreement, and that Council considers a by-law authorizing the Mayor and Clerk to sign this agreement in open session.

THAT the Town of Minto Council endorse the Master Recreation Plan Project Scope and allow staff to begin the process of creating a Master Recreation Plan.

_____________________________________________________________________________________________ August 6, 2019 Council Minutes 4 THAT the Council of the Town of Minto receives the July 3, 2019 report from the Business & Economic Manager regarding Signage Improvement Grant Application #H22 for the amount of $950 for the property located at 25 Elora St. S. Harriston (The Magic Ice Cream Shoppe) and approves this grant.

THAT the Town of Minto Economic Development & Planning Committee receives the July 11, 2019 report from the Business & Economic Manager regarding Public Art Grant Application #H01 for the amount of $822.75 for the property located at 23 Elora St. S. Harriston (The Crown Harriston) and approves this grant.

THAT the Council of the Town of Minto receives the July 18, 2019 report from the Business & Economic Manager regarding Storefront Accessory Grants for $375 each for the following businesses: M01 – R&R Pet Paradise, 9449 Road 1 N Harriston H01 – ReMax Midwestern Realty, 90 Elora St. S. Harriston H02 – Leslie Motors, 166 Elora St. S. Harriston H03 – McLaughlin Financial, 1 Elora St. N. Unit 1 Harriston and approves these grants.

THAT the Council of the Town of Minto receives the July 16, 2019 report from the Business & Economic Manager regarding Signage Improvement Grant Application #H23 for the amount of $940.47 for the property located at 1 Elora St. N. Unit 1 Harriston (McLaughlin Financial) and approves this grant.

THAT the Council of the Town of Minto receives the July 15, 2019 report from the Business & Economic Manager regarding Façade Improvement Application #H21 for the amount of $3,000 for the property located at 16 Elora St. S. Harriston (Acheson Pharmasave) and approves this grant.

THAT the Council receives the July 22, 2019 report from the Business & Economic Manager regarding the extension request from Krosinski Enterprises and approves a six-month extension to the terms of the original sale only.

THAT Council recommends the County of Wellington Land Division Committee approve Severance Applications B31-19,32-19 & B33-19 Dan Sinclair, Part Lots 15&16 n/s of Victoria St. & Part Lots 8&9 e/s of Henry St., Town of Minto and that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant be advised the Town of Minto will require payment of any applicable development charges at the time of issuance of a building permit respecting the lot(s) subject of the application at the rate established by Council applicable at time of issuance of the building permit. 3. THAT the applicant provide proof of payment from the Town of Minto that outstanding frontage charges for water, sanitary sewer, and or storm sewer where applicable and required by the Town for the severed lot(s) at the rate established by policy in place at the time of payment of the frontage charge (for reference only and subject to change, the rate applicable at the time of this decision is $221.00 per metre lot frontage), and that the applicant is also advised this does not include paying the cost of lateral connections to any service which shall be payable to the Town at time of connection. 4. THAT the applicant obtains written confirmation from the Town of Minto Public Works Department that satisfactory access arrangeme

THAT Council recommends the County of Wellington Land Division Committee approve the Severance Application B29/19 Wayne & Beverly Andrews, Part Lot 1, Concession A, Town of Minto and that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant supply to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain(s) be completed to the satisfaction of the Local Municipality. 3. THAT the applicant obtains written confirmation from the Town of Minto Public Works Department that satisfactory access arrangements to the subject lands have been made including payment of applicable fees. 4. THAT the applicant obtain a written statement from the Town of Minto confirming the proposed lots and associated land uses, buildings and structures comply with all of the applicable requirements in the Town of Minto zoning by-law. 5. THAT the applicants decommission the covered liquid manure tank to the satisfaction of the Chief Building Official.

_____________________________________________________________________________________________ August 6, 2019 Council Minutes 7 THAT Council recommends the County of Wellington Land Division Committee defer the Severance Application B34/19 Zelma Whetham, Part Lots 19&20, Concession 16, Town of Minto and that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant supply to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain(s) be completed to the satisfaction of the Local Municipality. 3. THAT the applicant obtains written confirmation from the Town of Minto Public Works Department that satisfactory access arrangements to the subject lands have been made including payment of applicable fees. 4. THAT the applicant obtain a written statement from the Town of Minto confirming the proposed lots and associated land uses, buildings and structures comply with all of the applicable requirements in the Town of Minto zoning by-law.

THAT the Council of the Town of Minto receive the Chief Building Official's June and July Permit Statistics for information.

THAT the Council of the Town of Minto receives the report titled Henry Street Palmerston Extension and approves staff to release the project to tender.

THAT Council receives the July 19, 2019 report from the Roads & Drainage Manager regarding Proposed Additional Asphalt Resurfacing 2019 and approves the hiring of The _____________________________________________________________________________________________ August 6, 2019 Council Minutes 8 Murray Group Limited for the total estimated combined price of $333,236.50 excluding HST.

THAT Council receives the Roads & Drainage Manager’s July 29, 2019 report Minto Road Servicing Extension, and that the project be awarded to Reeves Construction Limited at a total price of $325,000.00, including engineering, contract administration and contingency, plus HST, funded from the 2019 Capital Budget.

THAT Council receives the Treasurer’s May 31, 2019 Financial Review report for information only.

THAT Council receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for January 23rd, 2019 as follows: Administration $ 121,418.27,People & Property $ 29,821.79, Health Services $10,332.16, Building $4,378.36,Economic Development $4,821.93, Incubator $ 530.30, Fire $34,148.18,Roads $76,792.82, Cemetery $299.00, Waste Water $ 32,638.35, Water $156,277.81,Town Landscaping Care $ 22,491.33, Clifford$ 34,895.53, Harriston $38,239.58, Palmerston $74,640.86, Norgan $7,315.63 for a total of $ 649,041.90.

_____________________________________________________________________________________________ August 6, 2019 Council Minutes 9 THAT Council of the Town of Minto receives the report from the Tax Collector regarding an Application for Tile Drain Loan by Paul K. & Edna Martin and approves the Application for a Loan under The Tile Drainage Act.

THAT the Council for the Town of Minto accepts the Connecting Link Funding Announcement report and place the proper budgeted amount in the 2020 Capital budget to complete the project.

THAT Council receives the Deputy Clerk’s report July 24, 2019 regarding the land around the Clifford Lagoon, and that the Acting Clerk is authorized to sign the Agricultural Land Lease Agreement.

THAT the Committee of the Whole convenes into Regular Council meeting.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2019-66; To authorize the Mayor and Acting Clerk to sign a Community Improvement Agreement with April Desaulniers; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-67; To authorize the Mayor and Acting Clerk to sign a Community Improvement Agreement with Glen and Jennifer Hall; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

_____________________________________________________________________________________________ August 6, 2019 Council Minutes 11 THAT By-law 2019-68; To authorize the Mayor and Acting Clerk to sign a Community Improvement Agreement with Lavallee Holdings Inc.; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-69; To appoint Amanda Nowell as a Building Inspector for the Town of Minto.; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-70; To authorize the Mayor and Acting Clerk to sign an agreement of purchase and sale with James Hunter for 80 Webb Street, Harriston.; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-71; To authorize the Mayor and Acting Clerk to sign a Concession Booth Operation agreement with Shawn Weppler; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation. Council Member Yea Nay Councillor MacKenzie X Councillor Gunson X Deputy Mayor Turton X Councillor Dirksen X Councillor Elliott X Councillor Anderson Absent Mayor Bridge X

THAT By-law 2019-72; To authorize the Mayor and Acting Clerk to execute an Agreement regarding Connecting Links Contribution Program for Reconstruction of Arthur Street East, Harriston; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-73; To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held August 6, 2019; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT the Council of the Town of Minto adjourn to meet again at the call of the Mayor.