Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: _____________________________________________________________________________________________ December 7, 2021 Council Minutes 1 a. Closed Session Minutes of November 16, 2021 b. A proposed or pending acquisition or disposition of land; Palmerston Industrial c. A proposed or pending acquisition or disposition of land; Harriston Industrial d. Labour relations or employee negotiations; CAO performance evaluation

THAT Council of the Town of Minto resume into open Council.

THAT minutes of the Town of Minto November 16, 2021 Closed Session meeting and November 16, 2021 Regular Council meeting be approved.

THAT the Town of Minto Council convenes into Committee of the Whole. _____________________________________________________________________________________________ December 7, 2021 Council Minutes 2

THAT Council of the Town of Minto provides the Harriston Historical Society with $2,500 in Covid Relief funding.

THAT Council receives the correspondence as information.

THAT The Council of the Town of Minto receives the Parks and Recreation Advisory Committee minutes of November 29 2021 and approves any recommendations contained therein.

THAT The Council of the Town of Minto receives the Economic Development and Planning Committee minutes of November 18 2021 and approves any recommendations contained therein.

THAT The Council of the Town of Minto receives the Cultural Roundtable Committee minutes of November 22 2021 and approves any recommendations contained therein.

THAT The Council of the Town of Minto receives the Minto Trails Committee minutes of November 29 2021 and approves any recommendations contained therein.

THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve Consent Application B91/21 – John & Christine Lenselink for land legally described as Concession 4, Part Lot 16, with a municipal address of 6217 5th Line, in the Town of Minto, and that the following conditions be considered: 1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 2. THAT the owner/applicant obtains written confirmation, from the road authority with jurisdiction and to the satisfaction of the Town of Minto, that there is satisfactory access for both the severed and retained parcels; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 3. THAT the owner/applicant supplies to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain(s) has been completed to satisfaction of the Town of Minto; and further that the Town of Minto file with th

THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve the Consent Application for B96/21 – Hans Rybicki, for land legally described as Part Lot 7, SW/S Queen St, in the former Town of Harriston, with a municipal address of 15 Pellister St E, in the Town of Minto, and that the following conditions be considered: 1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 2. THAT the owner/applicant confirms there is satisfactory access for both the severed and retained parcels from the road authority with jurisdiction and to the satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 3. THAT the owner/applicant obtains written confirmation that servicing on the retained and severed parcel can currently be accommodated to the satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Commit

THAT Council of the Town of Minto receives the Planning Technician’s report and conditionally approves the Site Plan with the plans indicated in Schedule “B” of the Site Plan Agreement, as recommended by Town of Minto Staff and the Town of Minto’s Engineer. AND further, that the owner executes with the Town of Minto a Site Plan Agreement requiring completion of all works required in the Agreement within one year from the date of the Occupancy of the building, with the exception of asphalt works to be completed within two years of the date the Town paves Minto Road in front of the subject property. AND further, that Council considers passing a By-law in regular session authorizing the Mayor and Clerk to sign the Site Plan Agreement.

THAT Council of the Town of Minto receives the Planning Technician’s report and approves the Site Plan prepared by Witzel Dyce Engineering Inc., last revised and dated November 30th, 2021, as recommended by Town of Minto Staff and the Town of Minto’s Engineer. AND further, that the owner executes with the Town of Minto a Site Plan Agreement requiring completion of all works required in the Agreement within one year from the date of the Occupancy of the building. AND further, that Council considers passing a By-law in regular session authorizing the Mayor and Clerk to sign the Site Plan Agreement.

THAT Council of the Town of Minto receives the report from the Treasurer and Roads and Drainage Manager regarding Municipal Drain 24-2018 Amended Assessments for Information only and passes the related By-Law in open session. _____________________________________________________________________________________________ December 7, 2021 Council Minutes 7

THAT Council of the Town of Minto receives the report from the Road and Drainage Manager regarding the Winter Maintenance Contract for County Roads 2 & 3 and that Council accepts the compensation of $9,000/km for the 2021/2022 winter season from the County of Wellington.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

_____________________________________________________________________________________________ December 7, 2021 Council Minutes 10 THAT By-law 2021-92; To provide for the amendment of Municipal Drain 24-2018 Town of Minto By-law 2018-51 and for the collection of the amended assessments; be approved and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-93, to Authorize the Execution of a Site Plan Agreement with Palmerston Mfg, a division of Hammond Manufacturing Company Limited for proposed development on 215 Minto Road; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-94; to Authorize the Execution of a Site Plan Agreement with Murray Wideman and Irene Wideman for proposed development on 6470 8th Line; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-95, To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held December 7, 2021; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.