Council Agenda

THAT the minutes of the January 9, 2018 Council Meeting be approved

THAT The Town of Minto Council convenes into Committee of the Whole.

THAT Councillor David Turton be appointed to the Maitland Valley Conservation Authority Board of Directors and Maitland Source Protection Authority Board for 2018.

THAT Council supports the Ontario Good Roads Association request for ECEA Process Reform. January 23, 2018 Council Minutes 2 Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil Construction Alliance of Ontario have successfully applied to have a review of the Municipal Class Environmental Assessment process conducted under Part IV (Section 61) of the Environmental Bill of Rights Act, 1993 (EBR Act); And whereas impact studies and public meetings required by the MCEA process often take two years or more to complete before construction can commence; And whereas the MCEA requirements to evaluate alternatives are often not well aligned with prior or municipal land use planning decisions; And whereas analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went from an average of $113,300 to $386,500; And whereas the Auditor General of Ontario has

That Council of the Town of Minto supports the Town of Lakeshore resolution requesting the Government of Canada and Government of Ontario immediately allocate funding to municipalities for stormwater management and drainage improvements prioritized based on propensity to flood, and that a copy of the Town’s support be sent to the Federation of Canadian Municipalities (FCM), the Association of Municipalities of Ontario (AMO), M.P. John Nater and M.P.P. Randy Pettapiece.

THAT Council receives remaining correspondence as information.

THAT The Jamesway Manor Board Committee Minutes of October 12, 2017 and December 14, 2017 be received for information.

THAT Council receives the Minto Trails Committee Minutes of December 20, 2018.

THAT the Council recommends County of Wellington Land Division Committee approve Severance Application PLBB118004, Harris, Part Lot 6 Concession 13, 9575 O’Dwyer’s Rd. Mount Forest, Town of Minto that the following conditions be considered: 1. That the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant satisfies the requirements of the Town of Minto in reference to Parkland Dedication as provided for in the Planning Act including where applicable paying cash-in-lieu of parkland in the amount of $500 per lot or other specified in the applicable policy of the Town at the time of consent. 3. THAT the applicant supply to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain(s) be completed to the satisfaction of the Local Municipality. 4. THAT the applicant obtains written confirmation from the Town of Minto Public Works Department that satisfactory access arrangements to the subject lands have been made including payment of applicable fees. 5. THAT the applicant be advised the Town of Minto will require payment of any applicable development charges at the time of issuance of a building permit respecting the lot(s) subject of the application at the rate established by Council applicable at time of issuance of the building permit.

THAT the Council recommends County of Wellington Land Division Committee approve Severance Application PLBB118007 Diocese of Huron Severance, Part Lot 14 South West side of Webb Street, 31 and 35 Young Street, Harriston, and that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. January 23, 2018 Council Minutes 5 2. THAT the applicant obtains written confirmation from the Town of Minto Public Works Department that satisfactory access arrangements to the subject lands have been made for the severed parcel including payment of applicable fees. 3. THAT the applicant obtain a written statement from the Town of Minto confirming the proposed lots and associated land uses, buildings and structures comply with the all applicable requirements in the Town of Minto zoning by-law. 4. THAT the applicant enters into an Encroachment agreement with the town of Minto and provides proof that the Encroachment Agreement signed between the parties is registered on title and all required securities and deposits are to the satisfaction of the Town. 5. THAT the applicant provides written confirmation from the Town of Minto Public Works Department that they are satisfied that separate municipal services are available to each of the separate lots proposed for the subject lands, these services are properly connected to

THAT Council receives the January 18th, 2018 report from the Recreation Services Manager entitled After School Program, and that a proposal to run an after school program at local schools be submitted to the Upper Grand District School Board subject to Council having a chance to review the business plan for the program that addresses partnership, need, standards of care, revenue and expenses.

January 23, 2018 Council Minutes 6 THAT Council receives the C.A.O. Clerk’s January 18, 2018 report regarding Provincial Workplace Electric Vehicle Charging Incentive Program and agrees to Arntjen Solar preparing and submitting an application for 80% funding under the incentive program to install Electric Vehicle Charging Equipment at the Town office, Harriston Minto Community Complex, Palmerston Community Center and/or the Palmerston Railway Heritage Museum on the understanding installation, maintenance and cost sharing agreement will be negotiated between the parties if the application is successful.

THAT Council receives the report from the C.A.O. Clerk dated January 18, 2018 regarding W. Schwindt & Sons Amendment Agreement of Purchase and Sale, and authorizes the Mayor and C.A.O. Clerk to sign the said agreement and proceed to closing.

THAT Council of the Town of Minto accepts the Treasurer and Tax Collector’s report dated January 16th, 2018 regarding changes to the Vacancy Rebate Program and considers a by- law in open session.

January 23, 2018 Council Minutes 7 THAT Council receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for January 15, 2018 as follows: Administration $251,156.94, Building $3,871.71, Economic Development $7,768.20, Incubator $1,620.10, Fire $14,297.36, Roads $483,634.30, Waste Water $23,394.58, Streetlights $11,.79.10, Water $19,249.30, Recreation $676.00, Clifford $6,292.33, Harriston $8,973.27, Palmerston $19,286.01, Norgan $2,173.46 for a total of $854,901.21.

THAT the Committee of the Whole convenes into Regular Council meeting.

THAT The Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2018-04; To establish a Tax Rebate Program for the vacant portions of property in the Commercial Property or the Industrial Property classes and to repeal By-Law #02-22; January 23, 2018 Council Minutes 8 be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-05; To amend Agreement of Purchase and Sale of the former Clifford Ballfield between William and Brown Street at John Street with W. Schwindt and Son’s Building Contractors Ltd.; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-06; To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held January 23, 2018; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourn to meet again at the call of the Mayor.