Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: a. Closed Session Minutes of September 7, 2021 _____________________________________________________________________________________________ November 2, 2021 Council Minutes 1 b. Acquisition or Disposition of Land, Palmerston Industrial Land

THAT Council of the Town of Minto resume into open Council.

THAT minutes of the Town of Minto September 7, 2021 Closed Session meeting and October 19, 2021 Regular Council meeting be approved.

THAT the Town of Minto Council convenes into Committee of the Whole.

THAT Council of the Town of Minto defers Items a) Palmerston Lions Club, Request for Covid-19 Relief Funding and f) Harriston Skating Club, Request for Covid-19 Relief Funding and further that staff provide an open call to groups to provide a request for funding by December 1, 2021.

THAT Council receives the correspondence as information.

THAT Council received the Parks and Recreation Advisory Committee minutes of October 25, 2021 and approves any recommendations contained therein.

THAT Council received the Economic Development and Planning Committee minutes of October 14, 2021, and approves any recommendations contained therein.

THAT the Council of the Town of Minto receives the November 2, 2021 report from the Business & Economic Manager regarding Signage Improvement Grant #P18 for $1,000 for Feel Alive Wellness Station located at 209 Main St. Palmerston and #P19 for $1,000 for Apri Studio located at 107 William St. Palmerston and that the Council of the Town of Minto approves these grants.

THAT the Council of the Corporation of the Town of Minto receive report Designation of Fire Department Deputy Chiefs; AND FURTHER THAT Council appoint Callise Loos and Marco Guidotti as Deputy Chiefs of the Minto Fire Department; AND FURTHER THAT the Mayor and Clerk be authorized to execute the by-law.

That the Council of the Town of Minto declare the 1995 Tanker Truck surplus and direct staff to sell it to the highest bidder.

THAT Council of the Town of Minto receives the November 2, 2021 report from the Roads & Drainage Manager regarding the tender results for Municipal Drain #69 and award the project to A.G. Hayter Contracting Ltd for a total tender amount of $429,900.00 excluding HST.

THAT Council of the Town of Minto receives the report from the Coordinator of Legislative and Human Resources Services dated November 2, 2021 regarding “Sole Source Purchasing of Audio/Visual Equipment”; _____________________________________________________________________________________________ November 2, 2021 Council Minutes 5 AND further, that Council of the Town of Minto approves purchasing new audio-visual equipment from Balaklava Audio at a cost of $30,386.09 before HST.

THAT Council of the Town of Minto receives the Clerks report regarding the Town of Minto Procedural By-law; And that the addition to the By-law tat the abstaining of a vote is a vote in the negative both whether a recorded vote or not; AND FURTHER that the Procedural By-law to repeal and replace the current By-law be brought forward for consideration at the next regularly scheduled Council meeting.

THAT Council of the Town of Minto receives the Treasurer’s National Disaster Mitigation Program (NDMP) Transfer Payment Agreement report and considers a By-law in regular session authorizing the Mayor and Clerk to sign the Transfer Payment Agreement.

THAT Council receives the November 2021 report from the Treasurer and Revenue Coordinator regarding Assessment Adjustments and that these adjustments be approved.

THAT Council receives the November 2021 report from the Treasurer and Revenue Coordinator regarding Section 357 Applications and that these applications be approved. _____________________________________________________________________________________________ November 2, 2021 Council Minutes 6

THAT The Town of Minto Committee of the Whole convenes into Committee of Adjustment

THAT the Committee of Adjustment convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2021-84; to execute an Ontario Transfer Payment Agreement with Her Majesty the Queen in Right of Ontario, National Disaster Mitigation Program (NDMP) for Projects Related to the Impact of Natural Disasters; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-85; Being a bylaw to appoint Fire Personnel for the Minto Fire Department; be approved and a read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-86, To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held November 2, 2021; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation. _____________________________________________________________________________________________ November 2, 2021 Council Minutes 8

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

THAT Town of Minto Committee of Adjustment approves the application by L.H. Framing Inc. (Larry & Melody Hurlbut), for property legally described as Part Lots 170 and 171, RP 61R8113 Part 4, South of Nelson Street, Fuller & Watson’s Survey, in the former Town of Palmerston, with a municipal address of 320 Nelson Street, in the Town of Minto, to provide relief from Section 12.2.2.2 and Section 12.2.2.4 of the Town of Minto’s Comprehensive Zoning By-law, as amended, regarding the minimum lot frontage requirements for a semi-detached dwelling. Relief is granted to reduce the required minimum lot frontage for the semi-detached dwelling from 18.0 m (59.0 ft) to 17.67 m (57.97 ft) and the required minimum lot frontage for each dwelling unit on a separate lot from 9.0 m (29.5 ft) to 8.5 m (27.89 ft).

THAT Town of Minto Committee of Adjustment approves the application by Urias Martin, for property legally described as Concession 16, Part Lot 18, with a municipal address of 6169 16th Line, in the Town of Minto, to provide relief from the required Minimum Distance Separation II of 145m (476 ft) to a reduced distance of 106.68 m (350 ft).

That the Town of Minto Committee of Adjustment approves the application by Darlene & Cornelius Van Eyl, for property legally described as Plan Clifford, Part Park Lots H, I, K & l, RP 61R 6150, with a municipal address of 85 Elora St N/0125 West Heritage Street, in the Town of Minto, to provide relief Section 9.2.1 of the Town of Minto’s Comprehensive Zoning By-law 01-86, as amended, to permit for a reduced lot area of 0.69 ac (0.281 ha).