Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: a. Closed Session Minutes of May 18, 2021 b. Closed Session Minutes of May 20, 2021 _____________________________________________________________________________________________ June 1, 2021 Council Minutes 1 c. Proposed or Pending Acquisition or Disposition of Land, Palmerston Industrial Park

THAT Council of the Town of Minto resume into open Council.

THAT minutes of the Town of Minto May 18, 2021 and May 20, 2021 Regular Council meetings and May 18th, 2021 and May 20th, 2021 Closed Session Meetings be approved.

THAT the Town of Minto Council convenes into Committee of the Whole.

THAT Council receives the correspondence as information.

THAT Council of the Town of Minto receive the report titled Fire Service Modernization and authorizes the Fire Management Team to utilize money from the Provincial Modernization grant to implement all identified projects contained within the report.

THAT Council of the Town of Minto receives the June 1, 2021 report from the Business & Economic Manager regarding Signage Improvement Grant #H28 for $371.91 for People’s Chiropody Clinic located at 1 Elora St. N. Unit 4, within the LaunchIt Minto space and that the Council of the Town of Minto approves this grant. _____________________________________________________________________________________________ June 1, 2021 Council Minutes 3

THAT Council of the Town of Minto receives the Planning Technician’s report regarding the Part Lot Control Exemption Application for Wrighthaven Homes Ltd. for property legally described as Part 1-8 of Lots 19, 20, 21, and 22, Registered Plan 61M-237, in the former Town of Palmerston, with municipal addresses of 122/120, 118/116, 114/112, and 110/108 Stephenson Way, in the Town of Minto; and considers passing a By-law in open session.

THAT Council of the Town of Minto receives the Planning Technician’s report regarding an Encroachment Agreement for property legally described as Lot 11, Concession 6, municipally known as 6465 6th Line in the Town of Minto, for information. AND further, that Council considers passing a By-law in regular session authorizing the Mayor and Clerk to sign the Encroachment Agreement.

THAT Council of the Town of Minto receive the Clerk’s report Alternate Voting Methods for the 2022 Municipal Election; AND FURTHER THAT Council authorizes a vote by mail method for casting ballots in the 2022 municipal election; AND FURTHER THAT Council authorizes the use of tabulators for counting ballots in the 2022 municipal election; AND FURTHER THAT the Mayor and Clerk be authorized to sign the by-law to authorize a vote by mail method of casting ballots in the 2022 municipal election; _____________________________________________________________________________________________ June 1, 2021 Council Minutes 4 AND FURTHER THAT the Mayor and Clerk be authorized to sign the by-law to authorize the use of tabulators for counting ballots in the 2022 municipal election; AND FURTHER THAT the Clerk shall prepare procedures and rules for the vote by mail method of casting ballots in the 2022 municipal election and provide these procedures and rules to the public by posting them on the municipal website.

THAT the Committee of the Whole convenes into Committee of Adjustment

THAT The Town of Minto Committee of Adjustment convenes into Regular Council meeting.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole. _____________________________________________________________________________________________ June 1, 2021 Council Minutes 5

THAT By-law 2021-46; to Exempt Part Lot Control for lands being Parts 1-8 of Lots 19, 20, 21, and 22, in the former Town of Palmerston, Town of Minto, as amended; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-47; to authorize the Mayor and Clerk to execute an Encroachment Agreement between the Corporation of the Town of Minto and Dennis Harold Harper and Carol Ann Harper, 6465 6th Line; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-48; to authorize a Vote by Mail method in the 2022 Municipal Election; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2021-49; To authorize the use of optical scanning tabulators in the 2022 Municipal Election; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

_____________________________________________________________________________________________ June 1, 2021 Council Minutes 6 THAT By-law 2021-50; To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held June 1, 2021; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

THAT Town of Minto Committee of Adjustment approves the application by Broderick Lemay, for property legally described as Part Lot 37 S/S Thomas St; RP 61R7612, Part 1, in the former Town of Harriston, with frontage onto Thomas St in the Town of Minto, to provide relief from Section 11.2.6 of the Town of Minto’s Comprehensive Zoning By-law 06-86, as amended. The relief granted from Section 11.2.6 is to reduce the rear yard setback to a minimum of 4.33 m (14.2 ft).