Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: a. Closed Session Minutes of September 2, 2025 b. Third-party information supplied in confidence to the municipality, which, if disclosed, could significantly prejudice a competitive position or interfere with negotiations [s. 239(2)(i)] _____________________________________________________________________________________________ October 28, 2025 Council Minutes 1 c. Personal information about an identifiable individual, including employees; Compensation Review

THAT Council of the Town of Minto resume into open Council.

THAT Council receives the Closed Session reports regarding third-party information supplied in confidence to the municipality and personal information about an identifiable individual as information AND FURTHER THAT Council approves the confidential direction given to staff.

THAT minutes of the Town of Minto September 2, 2025 Closed Session meeting and October 21, 2025 Regular Council meeting be approved.

THAT Town of Minto Council convenes into Committee of Adjustment.

THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

_____________________________________________________________________________________________ October 28, 2025 Council Minutes 3 THAT the Council of the Town of Minto supports correspondence from the Township of Puslinch, Call to Amplify Automated Speed Enforcement Advocacy 2026 Ontario Community Infrastructure Fund Allocation.

THAT Council receives the correspondence as information.

THAT the Council of the Town of Minto hereby receives the annual Emergency Management Programme Report for 2025, prepared by the Emergency Manager, and accepts the report on the status of the Town’s Emergency Management Program for 2025.

THAT the Council of the Town of Minto hereby receives the Emergency Response Plan Updates Report for 2025, prepared by the Emergency Manager, regarding the updated Emergency Response Plan for the Town of Minto, County of Wellington and Member Municipalities; AND FURTHER THAT the Council of the Town of Minto approves the revised Municipal Emergency Response Plan By-law in open session.

THAT the Council of the Town of Minto hereby receives report Fire 2025-008, Establishing and Regulating By-Law update, prepared by the Director of Fire Services, for information purposes; AND FURTHER THAT Policies A-F, attached hereto as Schedule “A” be adopted and the Director of Fire Services be authorized to amend the schedule from time to time; AND FURTHER THAT the Mayor and Council approve a by-law in open session approving the new by-law governing fire service operations in the Town of Minto.

THAT the Council of the Town of Minto hereby receives Report FIRE 2025-009 Mental Health Supports for Public Safety Personnel Grant, prepared by the Director of Fire Services, for information purposes.

THAT the Council of the Town of Minto hereby receives report FIRE 2025-010 Community Connects Program, prepared by the Director of Fire Services, for information purposes.

THAT the Council of the Town of Minto hereby receives report FIRE 2025-011, Third Quarter Statistics, prepared by the Director of Fire Services, for information purposes.

THAT the Council of the Town of Minto hereby receives report PW 2025-022 Municipal Drain 118 Appointment, prepared by the Drainage Superintendent, for information purposes: AND FURTHER THAT the Council of the Town of Minto appoints Headway Engineering to represent the Town’s interest in this regard.

THAT the Council of the Town of Minto hereby receives report PW 2025-023 Municipal Drain Construction Assessments for Municipal Drains 14, 17, 102, 104, and 120, prepared by the Drainage Superintendent and Treasurer, for information purposes; AND FURTHER THAT the Council of the Town of Minto passes associated individual By-laws in open session.

THAT the Council of the Town of Minto hereby receives report FIN 2025-015 Budget Timelines, prepared by the Treasurer, for information purposes: AND FURTHER THAT the Council of the Town of Minto reduces the “Review period” to fifteen (15) days and reduces the “Override period” to ten (10) days.

THAT the Council of the Town of Minto hereby receives report FIN 2025-016 Application for Tile Drain Loan by Jim McLaughlin of Bramhill Farm South Inc., prepared by the Deputy Treasurer, for information purposes _____________________________________________________________________________________________ October 28, 2025 Council Minutes 6 AND FURTHER THAT the Town of Minto approves the application for a loan under The Tile Drainage Act.

THAT the Council of the Town of Minto hereby receives report FIN 2025-017 Tile Drainage Loan for Wayne McTaggart, prepared by the Deputy Treasurer, for information purposes; AND FURTHER THAT the Council of the Town of Minto considers passing Tile Drainage Rating By-Law 2025-057 during open session.

THAT the Council of the Town of Minto hereby receives Report CAO 2025-008 Annual Road Salt Usage, prepared by the Chief Administrative Officer, for information purposes.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

_____________________________________________________________________________________________ October 28, 2025 Council Minutes 8 THAT By-laws 2025-057 through 2025-064 be approved and read a first, second, third time and passed in Open Council and sealed with the seal of the Corporation.

THAT By-law 2025-065; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held October 28, 2025; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

_____________________________________________________________________________________________ October 28, 2025 Council Minutes 1 THAT The Town of Minto Committee of Adjustment approves The application by Lammers Dairy Inc. for the property legally described as CON 2 LOT 18 W PT LOT 17 DES; INC RP 60R2089 PART 1 PART 2; PART 3 and municipally known as 6169 3rd Line, in the Town of Minto, seeks relief from Section 6.17.2 to permit the expansion of the livestock facilities including building a new Dairy Barn and a Liquid Manure Tank.