Council Agenda

THAT the previous minutes of the December 18, 2018 Council Meeting are approved.

THAT the Town of Minto Council convenes into Committee of the Whole.

THAT Council receive the correspondence for information.

THAT Council receives the Parks and Recreation Advisory Committee Minutes of December 10, 2018 and approves any recommendations contained therein.

THAT Council receives the Chief Building Official’s report regarding the Servicing Agreement of 730 King Street Palmerston and considers a bylaw in open session authorizing the Mayor and Acting Clerk to sign the requested servicing agreement.

THAT Council of the Town of Minto receives the January 8 report from the Roads and Drainage Manager and Facilities Manager regarding the Town Property Grass Cutting and selects Option 1 to offer an extension of the grass cutting contract for 2019 to Culp’s Lawn Care at the current 2018 rates plus requested additional maintenance in the cemeteries.

THAT the Council receives the Roads and Drainage Manager’s report regarding this Municipal Drain Section 4 Petition of the Drainage Act and appoints Dietrich Engineering Limited to represent the Town’s interest in this regard. _____________________________________________________________________________________________ January 8, 2019 Council Minutes 3

THAT Council receives the Deputy Clerk’s Phone System Upgrade report and that the Town purchase the new phone system from Wightman Telecom at the price of $10,507.45 (plus hst)

THAT Council receives the January 2, 2019 report from the Deputy Clerk regarding updating the Appointment By-law and considers the By-law in regular session.

THAT Council receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for December 13th, 2018 as follows: Administration $ 2,148,448.20, People & Property $ 7,184.47, Health Services $26.32, Building $3,787.65, Economic Development $73,162.05, Incubator $191.33, Fire $24,433.16, Drains $43.61, Roads $931,986.60, Cemetery $1,310.80, Waste Water $33,805.68, Streetlights $9,462.34, Water $55,138.88, Town Landscaping Care $835.03, Recreation $3,648.99, Clifford$15,960.92, Harriston $9,117.87, Palmerston $41,427.33, Norgan $9,922.39 for a total of $3,369,893.62; AND approves accounts by department for December 19th, 2018 as follows: Administration $ 14,277.89, People & Property $7,736.26, Health Services $ 414.04, Building $ 517.18, Economic Development $1,313.63, Incubator $ 619.80, Fire $6,964.94, Roads $ 31,047.07, Waste Water $ 1,608.59, Streetlights $881.76, Water _____________________________________________________________________________________________ January 8, 2019 Council Minutes 4 $14,723.34, Recreation $ 167.17, Clifford $ 13,342.73, Harriston $ 6,762.87, Palmerston $24,605.94, Norgan $1,625.34 for a total of $126,608.55.

THAT Council receives the January 2, 2019 report from the Treasurer and Tax Collector regarding the Interim Tax By-law and consider passing By-law 2019-01 in open session.

THAT Council receives the Treasurer’s report dated January 3, 2019 and considers passing By-law 2019-02 in regular Council session to authorize Temporary Borrowing if deemed.

THAT the Town of Minto supports the County of Wellingtons delegation to the Minister of Finance at ROMA regarding the Ontario Municipal Partnership Fund.

THAT the Committee of the Whole convenes into Regular Council meeting.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2019-01; To provide for an Interim Tax Levy on all assessment within specific tax classes and to provide a penalty and interest rate for taxes in default; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-02; Authorizing the Temporary Borrowing of monies to meet current expenditures pending receipt of current revenues of the Corporation of the Town of Minto; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation. _____________________________________________________________________________________________ January 8, 2019 Council Minutes 6

THAT By-law 2019-03; For the purpose of Appointing Municipal Council Members and Citizens of the Town of Minto; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2019-04; Being A By-law to authorize the Mayor and Acting Clerk to execute a Site Servicing Agreement between the Corporation of the Town of Minto and Daniel Charles Sinclair; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT the Council of the Town of Minto convenes into Committee of the Whole to consider a Public Meeting.

THAT Committee of the Whole convene into Regular Council.

THAT By-law 2019-05; To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held January 8, 2019; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT the Council of the Town of Minto adjourn to meet again at the call of the Mayor.