Council Agenda

THAT minutes of the Town of Minto January 6, 2026 Regular Council meeting be approved.

THAT Council of the Town of Minto convenes into Court of Revision.

THAT the Town of Minto Court of Revision convenes into Committee of the Whole.

THAT Council receives the correspondence as information.

THAT Council receives the Diversity, Equity, and Inclusion Committee Minutes of January 15, 2026 and approves any recommendations contained therein.

THAT the council of the Town of Minto hereby receives Report Emergency Management Programme Committee Update, prepared by the Emergency Manager/ CEMC, for information purposes; AND FURTHER THAT the Council of the Town of Minto approves the following appointments of the Emergency Management Programme Committee for 2026: Member of Council (Mayor) Senior Municipal Staff representative (CAO/Deputy Clerk) Roads and Drainage Manager Water Manager Waste Water Manager Treasurer Director of Community Services Fire Chief Wellington OPP (Inspector or Staff Sergeants, Sergeants) Guelph Wellington Paramedic Services (GWPS) (Chief, Acting Chief, Supervisors) Wellington Dufferin Guelph Public Health (Health and Safety Coordinator/Inspectors) Municipality’s Emergency Management Programme Coordinator (Emergency Manager/CEMC) Any other persons or agency representatives that may be appointed by Council from time to time who are involved in emergency management; AND FURTHER THAT the Council of the Town of Minto designates authority to the committee to appoint the CAO/Deputy Clerk as Chair on behalf of their members; AND FURTHER THAT the Emergency Management Programme Committee is responsible for _____________________________________________________________________________________________ January 20, 2026 Council Minutes 3 advising Council on the development and implementation of the Town of Minto’s emergency management programme; AND FURTHER THAT the CEMC, on behalf of the Emergency Management P

THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve Consent Application B78/25 – 2626514 Ontario Ltd., for land legally described as LOT 53 PT LOT 54, Caswell & Clement’s Survey, with a municipal address of 300 Boulton St, Palmerston, in the Town of Minto, and that the following conditions be considered: 1. THAT the owner/applicant satisfies all the requirements of the Town of Minto of the following: o Financial and otherwise, which the Town of Minto may deem necessary for the proper and orderly development of the subject lands, including but not limited to the payment of any monies owed to the Town of Minto, and ensuring that all accounts are in good standing; o Parkland dedication as provided for in the Planning Act, R.S.O. 1990, including, where applicable, paying cash-in-lieu of parkland in the amount of $500 per lot or as specified in the applicable policy of the Town; o Frontage fees, where applicable and as required by the Town, have been paid to the satisfaction of the Town; and further, that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 2. THAT the owner/applicant confirms they are aware of the following: o That development costs of the parcel(s) are solely the responsibility of the developer. o That servicing and right-of-way works required for both the retained and severed parcels must be completed in conformance with The

THAT the Council of the Town of Minto hereby receives report PW 2026-001 2025 DWQMS External Audit Outcome, prepared by the QMS Representative, for information purposes; AND FURTHER THAT the Council of the Town of Minto approves and endorses the 2025 DWQMS External Audit Outcome report as presented.

THAT the Council of the Town of Minto hereby receives report PW 2026-002 2025 DWQMS _____________________________________________________________________________________________ January 20, 2026 Council Minutes 5 Management Review and the Management Review Meeting Outcome report, prepared by the QMS Representative, for information purposes; AND FURTHER THAT the Council of the Town of Minto approves and endorses the 2025 DWQMS Management Review and the Management Review Meeting Outcome reports as presented.

THAT Council of the Town of Minto receives report PW 2026-003 regarding Municipal Drain #95 RFT Results; AND FURTHER that Council of the Town of Minto awards the contract to Hanna and Hamilton Construction Co. Ltd. for the total tender price of $266,358.00 excluding HST.

THAT the Council of the Town of Minto hereby receives report CL 2026-001, 2026-2028 Strategic People Plan, prepared by the Deputy Clerk/Manager, People and Culture, for information; AND FURTHER THAT the Council of the Town of Minto endorses and adopts the plan as written.

THAT the Council of the Town of Minto hereby receives Report FIN 2026-003 Reconstruction of Downtown Palmerston Preliminary Tender, prepared by the Treasurer, for information purposes: AND FURTHER THAT the Council of the Town of Minto endorses the recommendation of the _____________________________________________________________________________________________ January 20, 2026 Council Minutes 6 County of Wellington Roads Committee regarding the awarding of the construction tender for the Reconstruction of Main Street, Palmerston.

THAT the Council of the Town of Minto hereby receives report FIN 2026-04 Tile Drainage Loan – Bramhill Farm South Inc., prepared by the Deputy Treasurer, for information purposes; AND FURTHER THAT the Council of the Town of Minto considers passing Tile Drainage Rating By-Law 2026-005 during open session.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-laws 2026-004 and 2026-005 be approved and read a first, second, third time and passed in Open Council and sealed with the seal of the Corporation.

THAT By-law 2026-006; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held January 20, 2026; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor. _____________________________________________________________________________________________ January 20, 2026 Council Minutes 8

THAT Verbal appeals for Municipal Drain 3 Court of Revision be allowed.