Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: a. Closed Session Minutes of March 3, 2026 _____________________________________________________________________________________________ April 7, 2026 Council Minutes 1 b. Proposed or Pending Acquisition or Disposition of Land; County of Wellington Continuum of Care Housing Funding c. Personal Information about an Identifiable Individual, Including Staff; Various Departments

THAT Council of the Town of Minto resume into open Council.

THAT Council receives the Closed Session reports regarding personal information about an identifiable individual and a proposed or pending acquisition or disposition of land as information; AND FURTHER THAT Council approves the confidential direction given to staff.

THAT minutes of the Town of Minto March 3, 2026 Closed Session meeting and March 17, 2026 Regular Council meeting be approved.

THAT Council of the Town of Minto convenes into Court of Revision. _____________________________________________________________________________________________ April 7, 2026 Council Minutes 2

THAT Town of Minto Court of Revision convenes into Committee of Adjustment.

THAT the Town of Minto Court of Revision convenes into Committee of the Whole.

THAT the Council of the Town of Minto receive Report PW 2026-014 regarding the Engineer’s Report for the improvement of Municipal Drain No. 112 for information purposes; THAT Municipal Drain No. 112 Engineer’s Report prepared by Spriet Associates, dated March 17th, 2026, be received and provisionally adopted by Council through first and second reading of the related provisional by-law; and AND FURTHER THAT the Court of Revision for Municipal Drain No. 112 be scheduled for Tuesday, May 5th, 2026 at 3:00 p.m. in Council Chambers.

THAT Council receives the correspondence as information.

THAT Council receives the Economic Development and Planning Committee meeting minutes of March 12, 2026 as information and approves any recommendations contained therein.

THAT Council receives the Diversity, Equity, and Inclusion Committee meeting minutes of March 19, 2026 as information and approves any recommendations contained therein.

THAT Council receives the Cultural Roundtable meeting minutes of March 30, 2026 as information and approves any recommendations contained therein.

THAT Council of the Town of Minto receives report FIRE 2026-002, regarding the 2025 Year in Review, prepared by the Fire Management Team, as information.

THAT the Council of the Town of Minto hereby receives report PW 2026-015 Municipal Drain #3 (County Road Crossing and Bore) RFT Results, prepared by the Drainage Superintendent, for information purposes; AND FURTHER THAT the Council of the Town of Minto awards the contract to TAS Excavation and Rentals Ltd. for the total tender price of $126,516.35, excluding HST.

THAT the Council of the Town of Minto hereby receives report PW 2026-016 Municipal Drain #3 RFT (Channel and Crossings) Results, prepared by the Drainage Superintendent, for information purposes; AND FURTHER THAT the Council of the Town of Minto awards the contract to Hanna and Hamilton Construction Co. Ltd. for the total tender price of $207,474.00, excluding HST.

THAT the Council of the Town of Minto hereby receives report PW 2026-017 Municipal Drain 61 Improvement Request, prepared by the Drainage Superintendent, for information purposes; AND FURTHER THAT the Council of the Town of Minto supports proceeding with the drainage works, request by the owners of 9577 Ayton Road, and instructs the Clerk to send the _____________________________________________________________________________________________ April 7, 2026 Council Minutes 7 required notifications out under section 78 (1) of the Drainage Act; AND FURTHER THAT the Council of the Town of Minto appoints Streamline Engineering, pending the required 30-day notice period, to carry out the works prescribed under Section 78 of the Drainage Act.

THAT the Council of the Town of Minto hereby receives Report FIN 2025-011 Request for Donation Youth Unlimited/YFC Minto, prepared by the Treasurer, for information purposes; AND FURTHER THAT the Council of the Town of Minto directs staff to process a $2,000 donation to the Youth Unlimited/YFC.

THAT the Council of the Town of Minto hereby received Report FIN 2026-012 Palmerston Lions Club Loan, prepared by the Treasurer, for information purposes; AND FURTHER THAT the Council of the Town of Minto approves an interest-free loan in the amount of $20,000 to the Palmerston Lions Club to be repaid within two years ending June 30, 2028.

THAT the Council of the Town of Minto hereby receives report CL 2026-003 Amendments to the Procedure By-law, prepared by the Director of Legislative Services/Clerk, for information purposes; AND FURTHER THAT the Procedural By-law to repeal and replace the current By-law be brought forward for consideration at the next regularly scheduled Council meeting. _____________________________________________________________________________________________ April 7, 2026 Council Minutes 8

THAT the Committee of the Whole convenes into Regular Council. _____________________________________________________________________________________________ April 7, 2026 Council Minutes 9

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2026-017 be approved and read a first and second time and provisionally adopted in open Council.

THAT By-law 2026-018 be approved and read a first, second, third time and passed in Open Council and sealed with the seal of the Corporation.

THAT By-law 2026-019; To confirm actions of the Council of the Corporation of the Town of Minto respecting a meeting held April 7, 2026; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

THAT the Town of Minto Court of Revision accepts the assessment for Municipal Drain 19 as presented.

THAT The Town of Minto Committee of Adjustment approves The application by Mervin Bearinger for the property legally described as CON 14 PT LOT 17, municipally known as 6315 Highway 89, in the Town of Minto, seeks relief from Section 6.20.2(a) to permit a reduced minimum setback from a Municipal Drain of 12.2 m (40 ft). _____________________________________________________________________________________________ April 7, 2026 Committee of Adjustment MV 2026-02 (Schedule “B”) 1