Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: a. Closed Session Minutes of April 5, 2022 b. Personal matters about an identifiable individual, including employees _____________________________________________________________________________________________ May 17, 2022 Council Minutes 1

THAT Council of the Town of Minto resume into open Council.

THAT The Council of the Town of Minto receive the Interim CAO's report in Closed Session and approves the confidential direction to staff.

THAT minutes of the Town of Minto April 5, 2022, Closed Session meeting and May 3, 2022 Regular Council meeting be approved.

THAT the Town of Minto Council convenes into Committee of the Whole.

THAT the Council of the Town of Minto supports the Canadian Union of Postal Workers request for support for delivering community power.

THAT The Council of the Town of Minto receives the Correspondence as information.

THAT the Council of the Town of Minto receives report EC DEV 2022-11 regarding Signage Improvement Grant #P22 for $290 for Teenie Tiny Tots located at 218 Main St. W Palmerston. AND FURTHER THAT the Council of the Town of Minto approves this grant.

THAT Council of the Town of Minto receives report EC DEV 2022-12 regarding Weltz Agreement - Downtown Wi-Fi and considers a By-law in regular session authorizing the Mayor and Clerk to execute the agreement.

_____________________________________________________________________________________________ May 17, 2022 Council Minutes 5 THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve the Consent Application for B38/22 –Mike & Tracey Schaus, for land legally described as Concession D, Part Lots 61 & 62, in the former Village of Clifford, Town of Minto, County of Wellington, with a municipal address of 41 Park St W, in the Town of Minto, and that the following conditions be considered: 1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 2. THAT the owner/applicant’s lawyer provide confirmation to the satisfaction of the Town of Minto and County of Wellington that the properties with roll numbers 23-41-000- 002-09100-0000 and 23-41-000-005-00600-0000 are legally merged as one parcel, and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 3. THAT the owner/applicant enters into a Site Servicing Agre

THAT Council of the Town of Minto receives the Planning Technician’s report and approves the Site Plan prepared by Wilson-Ford Surveying & Engineering, last revised and dated May 6, 2022, as recommended by Town of Minto Staff and the Town of Minto’s Engineer. AND further, that the owner executes with the Town of Minto a Site Plan Agreement requiring completion of all works required in the Agreement within one year from the date of the Occupancy of the building. AND further, that Council considers passing a By-law in regular session authorizing the Mayor and Clerk to sign the Site Plan Agreement.

THAT Council of the Town of Minto receives report BLDG 2022-002 regarding land located at Part Lot 11 W/S William St, Palmerston, and declares it as Surplus to the needs of the Town.

THAT Council of the Town of Minto receives report PW 2022-018 regarding Installation of Pedestrian Crossover, Harriston, Contract No. 3164-22 and Budget Amendment. _____________________________________________________________________________________________ May 17, 2022 Council Minutes 7 THAT the Town’s 2022 capital budget be amended by $148,530 to include additional funding for Contract No. 3164-22 with funding provided from Reserve Fund – Roads: and THAT the Town of Minto award Contract No. 3164-22 to TM3 Inc. for the total price of $286,311.58 excluding HST.

THAT Council of the Town of Minto receives report PW 2022-019 regarding Various Tender Results. THAT the Town of Minto awards Tender 2022-05 Asphalt Paving & Shoulder ‘A’ Gravel to The Murray Group Limited for the total combined price of $741,853.60 plus HST; THAT the Town of Minto awards Tender 2022-06 Supply and Apply Dust Suppressant to Da- Lee Dust Control for a unit price of $432.36 per flake equivalent ton plus HST; and THAT the Town of Minto awards Tender 2022-07 Supply, Load, Haul and Spread Granular ‘A’ (Maintenance Gravel) to E. Dennison Contracting Ltd. for a unit price of $11.95 per ton plus HST.

THAT Council of the Town of Minto receives report FIN 2022-011 regarding 2022 Tax Rating By-law and consider passing By-law 2022-48 in open session.

THAT Council of the Town of Minto receives report FIN 2022-012 regarding 2022 First Quarter Financial Review.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2022-48; To set tax rates for 2022 and provide for the collection thereof; be approved and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2022-49; to Authorize the Execution of a Site Plan Agreement with JW Bauman Ltd. for proposed development on John Street North, Harriston; be approved and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2022-50; to execute a public wi-fi hosting Agreement between the Corporation of the Town of Minto and Jim and Joanne Weltz; be approved and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2022-51; To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held May 17, 2022; be approved and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.