Council Agenda

THAT the Council of the Town of Minto conduct a meeting Closed to the public to consider the following: a. Closed Session Minutes of July 11, 2023 b. Proposed or Pending Acquisition or Disposition of Land; North Perth c. Personal matters about an identifiable individual; Staffing

THAT Council of the Town of Minto resume into open Council.

THAT Council receives the Closed Session report regarding proposed or pending acquisition or disposition of lands; AND THAT Council receives the Closed Session report regarding personal matters about an identifiable individual; AND FURTHER THAT Council approves the confidential direction to staff.

THAT minutes of the Town of Minto July 11, 2023 Closed Session meeting and August 8, 2023 Regular Council meeting be approved.

THAT Court of Revision be convened.

THAT The Town of Minto Council convene into Committee of Adjustment.

THAT the Town of Minto Committee of Adjustment convenes into Committee of the Whole.

THAT Council receives the correspondence as information.

That the Council of the Town of Minto receives report EC DEV 2023-020 regarding the sale of land in the Palmerston Industrial Park to 2609861 Ontario Ltd. AND FURTHER that Council considers a By-law in open session authorizing the Mayor and the Clerk to sign the Agreement of Purchase & Sale.

THAT Council of the Town of Minto receives report PLN 2023-039 regarding Site Servicing Agreement – 69 Allan Street West; AND further, that Council considers passing a By-law in regular session authorizing the Mayor and Clerk to sign the Site Servicing Agreement. _____________________________________________________________________________________________ September 5, 2023 Council Minutes 5

THAT Council of the Town of Minto receives report PLN 2023-040 regarding PLC 2023-03 – Wrighthaven Homes, for lands being Block 26, Plan 61M-222, more particularly described as Parts 1 to 23, included, according to Reference Plan 61R-22495, Town of Minto, County of Wellington, with a municipal address of 182 Bridge Crescent, in the Town of Minto, for information and considers passing a By-law in open session.

THAT the Council of the Town of Minto recommends the County of Wellington Land Division Committee approve Consent Application B60/23 – 1424149 Ontario Limited (C/O Avtar Sandhu), with a municipal address of 112 and 122A King Street, in the Town of Minto, and that the following conditions be considered: 1. THAT the owner/applicant satisfies all the requirements of the Town of Minto, financial and otherwise, which the Town of Minto may deem to be necessary for the proper and orderly development of the subject lands, including but not limited to, the payment of any monies owed to the Town of Minto, and that all accounts are in good standing; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 2. THAT the owner/applicant confirms there is satisfactory access for both the severed and retained parcels from the road authority with jurisdiction and to the satisfaction of the Town of Minto; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of clearance of this condition. 3. THAT the owner/applicant provides legal confirmation, to the satisfaction of the Town of Minto, that properties with roll numbers 23-41-000-013-05565-0000 and 23-41-000- 013-05550-0000 are legally merged as one parcel; and further that the Town of Minto file with the Secretary-Treasurer of the Planning and Land Division Committee a letter of cl

THAT Council of the Town of Minto receives report PW 2023-017 regarding Municipal Drain 17 Tender Results; and THAT Council of the Town of Minto awards the contract to Robinson Farm Drainage Limited for the total price of $105,300 excluding HST upon the endorsement of the 3rd reading of the associated By-law 2023-049.

THAT Council of the Town of Minto receives report FIRE 2023-002 regarding the Quarter 1 and 2 Update as information.

THAT Council of the Town of Minto receives report FIN 2023-012 regarding the Multi- Function Copiers and Service RFQ and awards the contract to Xerox Canada.

THAT Council of the Town of Minto receives report CL 2023-009 regarding 2023 Christmas Office Closure, 2024 Council Meeting Schedule, and 2024 Volunteer Appreciation Dinner; and THAT Council approves the Holiday Hours, 2024 Council Meeting Schedule, and the 2024 Volunteer Appreciation Dinner date and location as outlined in report CL 2023-009.

THAT Council of the Town of Minto receives report CAO 2023-005 regarding Request for Proposal 2023-08 - Corporate Strategic Plan and Various Master Plans Award; and THAT the Council of the Town of Minto award Request for Proposal 2023-08 to McQueen Galloway Associates.

THAT the Committee of the Whole convenes into Regular Council.

THAT the Council of the Town of Minto ratifies the motions made in the Committee of the Whole. _____________________________________________________________________________________________ September 5, 2023 Council Minutes 9

THAT By-laws 2023-053, 2023-054 and 2023-055 be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2023-056, To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held September 5, 2023; be read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourns to meet again at the call of the Mayor.

THAT Court of Revision accepts the assessment for Municipal Drain 17 as presented.

THAT The Town of Minto Committee of Adjustment approves the application by Robert (Bob) Bernard & Gabriele Goldschmidt for property legally described as CON 13 PT LOT 7 RP 61R6089 PARTS 1,2 & PART 4 PT, municipally known as 9568 O’Dwyers Rd, in the Town of Minto, to provide relief from Section 6.14 g) of the Town of Minto’s Comprehensive Zoning By-law 01-86, as amended, for a minimum home industry setback of 18.8 m (61.68 ft).