Council Agenda

THAT The Council of the Town of Minto conduct a meeting Closed to the Public to discuss the following: • Previous Minutes of the September 4, 2018 Closed Session • Personal Matters about an Identifiable Individual, including employees- C.A.O/Clerk • Labour Relations or Employee Negotiations- Succession Plan

THAT The Council of the Town of Minto resume into open Council.

THAT the minutes of the September 4, 2018 Council Meeting be approved

THAT The Town of Minto Council convenes into Committee of the Whole.

THAT The Committee of the Whole convenes into Committee of Adjustment.

THAT The Committee of Adjustment convenes into Committee of the Whole.

THAT Council of the Town of Minto receives correspondence item 12 b. from the Canadian Union of Postal Workers (Media Release dated September 11, 2018), and requests Canada Post and CUPW agree that no lock-out or strike action will occur until after the Ontario September 18, 2018 Council Minutes 6 Municipal Elections to be held October 22, 2018, and that a copy of this resolution be sent to M.P. John Nater Perth-Wellington.

THAT Council receive remaining correspondence for information.

THAT Council receives the Jamesway Manor Board Meeting Minutes of June 14, 2018 for information.

THAT Council receives the Cultural Roundtable Committee Minutes of August 27, 2018 and approves any recommendations contained therein.

September 18, 2018 Council Minutes 7 THAT Council receives the Economic Development and Planning Committee Minutes of September 13, 2018 and approves any recommendations contained therein.

THAT Council of the Town of Minto receives the Fire Chief’s report on Minto Fire Recruitment dated September 13, 2018.

THAT the Council recommends the County of Wellington Land Division Committee approve Severance Application B89/18 Bray/Taylor, PLAN CLIFFORD PT LOT 304 61R21110 PART 1, 22 Ann Street South, Clifford, Town of Minto that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant satisfies the requirements of the Town of Minto in reference to Parkland Dedication as provided for in the Planning Act including where applicable paying cash-in-lieu of parkland in the amount of $500 per lot or other specified in the applicable policy of the Town at the time of consent.

THAT the Council supports County Planning Staff and the applicant meeting to discuss revisions to the application and that the following conditions be sent to County of Wellington Land Division Committee regarding Severance Applications B87/18, and B88/18, Cherry C/O Dan Sinclair Severance Part Lots 50 &51, w/s Queen St., Lot 52, e/s Lowe St. Palmerston, Town of Minto: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant be advised the Town of Minto will require payment of any applicable development charges at the time of issuance of a building permit respecting the lot(s) subject of the application at the rate established by Council applicable at time of issuance of the building permit. 3. THAT the applicant prepares and submit a grading and drainage plan to the satisfaction of the Town of Minto, which requires a plan prepared by a professional engineer or Ontario Land Surveyor and that the owner complete the provisions of the approved grading and drainage plan and storm water management plan pursuant to development of the subject lands. 4. THAT the applicant obtains a written statement from the Town of Minto confirming the proposed lots and associated land uses, buildings and structures comply with the all applicable requirements in the Town of Minto zoning by-law. 5. THAT the applicant provide proof of payment

THAT Council receives the Wastewater Foreman’s September 18th, 2018 report Sanitary Maintenance Hole Repair Program and accepts the quotation provided by DM Robichaud Ltd. for $25,000 plus HST.

In consideration of the C.A.O. Clerk’s September 14, 2018 report Council approves the Site Plan entitled J & J Metzger prepared by Triton Engineering for property on Noble Family Road Palmerston Industrial Park subject to a final site plan providing grading, drainage, servicing, and landscaping details being submitted for approval by Town staff, including paving of the entrance part of the front parking area between the building and the street, and that the final site plan is included in the development agreement pertaining to the lands.

THAT Council receives the September 14, 2018 report from the C.A.O. Clerk regarding the extension request from Krosinski Enterprises and approves a one year extension to the terms of the original sale and first right of refusal, and that Council pass a resolution requesting Health Canada as follows: That Council of the Town of Minto request the Cannabis Directorate of Health Canada immediately issue the required license to Krosinski Enterprises Ltd. for their production facility in the Palmerston Industrial Park in the Town of Minto Province of Ontario so that the development of this facility can proceed as soon as possible, and that a copy of this resolution be provided to MP John Nater Perth Wellington.

THAT Council receives as information the Treasurers July 31, 2018 Financial Review report.

THAT Council receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for September 15, 2018 as follows: Administration $ 2,165,745.39, Building $8,168.18, Economic Development $11,936.82, Incubator $329.93, Tourism $1,159.64, Fire $5,924.61, Drains $132,153.67, Roads $285,038.11, Cemetery, Waste Water $6,739.30, Water $9,372.95, Recreation $5,443.11, Clifford $366.36, Harriston $78,623.12, Palmerston $48,723.79, Norgan $1,555.16 for a total of $ 2,761,280.14.

September 18, 2018 Council Minutes 11 That Council allow a short term trial for sidewalk patios in Palmerston this year if the Owner obtains all Town and County approvals.

THAT the Council of the Town of Minto accepts the C.A.O. Clerks letter of retirement.

THAT the Committee of the Whole convenes into Regular Council meeting.

THAT The Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2018-74; To amend By-law 01-86 to bring the Minto Zoning By-law into conformity with the Maitland Valley and Saugeen Valley Source Protection Plans; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-75; To amend Zoning By-law 01-86, as amended regarding 310 Queen Street South, Palmerston; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-76; To amend Zoning By-law 01-86 for 83 Elora St N., Harriston; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-77; To amend Zoning By-law 01-86 as amended regarding 9134 Wellington Rd 5; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-78; to Authorize the Execution of a Site Plan Agreement with Metzger Heating Ltd for proposed development on Noble Family Road Palmerston Industrial Park; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

September 18, 2018 Council Minutes 13 THAT By-law 2018-79; To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held September 18, 2018; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourn to meet again at the call of the Mayor.

THAT the Town of Minto Committee of Adjustment approves the application by Nigel Grein, for property legally described as PT LOT 6 S/S WEBB ST, municipally known as 31 Pellister Street West, Harriston, Town of Minto. To allow the construction of a residential addition with a rear yard setback of 5.8m (19’-0’); an exterior side yard setback of 2.74m (9.0’); and September 18, 2018 Council Minutes 15 a reduction to size of day light triangle of 8m x 8m (24.6’x24.6’) subject to the applicant providing a grading and drainage plan to the satisfaction of the Town.