Council Agenda

THAT The Council of the Town of Minto conduct a meeting Closed to the Public to discuss the following: • Previous Minutes of the May 22, 2018 Closed Session • Labour Relations or Employee Negotiations- Public Works • Labour Relations or Employee Negotiations- Employee Benefits

THAT The Council of the Town of Minto resume into open Council.

THAT the minutes of the June 19, 2018 Council Meeting be approved.

THAT The Town of Minto Council convenes into Committee of the Whole.

THAT the Council recommends County of Wellington Land Division Committee approve Severance Applications B52/18, B53/18 and B54/18, Doug Chalmers Inc & Nicholas Brouwer Severance municipally known as, 6624, 6630,6634 Wellington Rd 123, Teviotdale, Town of Minto and that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. That the applicant be advised the Town of Minto will require payment of any applicable development charges at the time of issuance of a building permit respecting the lot(s) subject of the application at the rate established by Council applicable at time of issuance of the building permit. 3. THAT the applicant prepares and submit a grading and drainage plan for the retained portion to the satisfaction of the Town of Minto, which may require a plan prepared by a professional engineer prior and that the owner complete the provisions of the approved grading and drainage plan and storm water management plan pursuant to development of the subject lands. 4. THAT the applicant obtains a written statement from the Town of Minto confirming the proposed lots and associated land uses, buildings and structures comply with the all applicable requirements in the Town of Minto zoning by-law.

THAT The Committee of the Whole convenes into Committee of Adjustment.

THAT Council instructs staff to bring forward a proposed agreement for possible rental of town lands for signage related to the Heritage Heights Quality Engineering Homes development.

THAT correspondence Item d) Wellington-Dufferin-Guelph Public Health, Considerations: Town of Minto Strategic Plan Update is

THAT correspondence is received as information.

THAT the Maitland Valley Conservation Authority Board Meeting Minutes of March 21, 2018, Maitland Valley Conservation Authority Board Meeting Minutes of May 16, 2018 and Source Protection Committee Meeting Minutes of January 26, 2018 be received for information.

THAT Council receives the Cultural Roundtable Committee Minutes of June 18, 2018 and approves any recommendations contained therein.

THAT Council receives the Business & Economic Manager’s June 18, 2081 report and approves Signage Improvement Grant Application #H15 for the amount of $240.00 for property located at 16 John St. Harriston (Dr. Shawn McDonald).

July 3, 2018 Council Minutes 7 THAT the Council receives the June 28, 2018 report from the Business & Economic Manager regarding the Palmerston Electronic LED Communications Sign Project and recommends to the Council of the Town of Minto to accept the quote from Raynbow Signs for $33,053 + HST for a monument style LED sign including cap and sponsor signs.

THAT Council accepts the By-law Enforcement & Fire Prevention Officers report dated July 3, 2018 regarding Crowne Theatre Ice Cream Shoppe signage and that the exception to By-law 2018-40 be granted to allow a projection over 1.06 metres into Elora Street Harriston subject to the Building and Bylaw Department receiving sufficient information to confirm the supporting structure and means to attach to the building is adequate.

THAT Council accepts the Clerk’s Assistant June 27, 2018 report regarding the Broader Public Sector Circulation of 6756 Wellington Road 109 and directs staff to inform Infrastructure Ontario that the Town of Minto has no interest in purchasing said property.

THAT Council receives the Deputy Clerk, Treasurer and C.A.O. Clerk’s report ‘Remuneration 2018-22 Council Term; One-third tax exemption, that Council considers the Remuneration by-law term as well as the one-third tax-free allowance bylaws in open session.

THAT Council receives the Deputy Clerk’s report regarding 2019 Council Meeting Dates & Christmas Office Hours and approves closing the municipal office Friday December 21, 2018 at 5pm re-opening January 2, 2019 at 8:30 am with staff taking banked time or vacation to cover non-statutory dates, and tentatively sets budget and Council meeting dates as outlined subject to final review at the start of the new term

THAT Council has no objection to the extension of the proposed extended licensed area at the Harriston Legion Branch 296, as outlined in their letter dated June 27, 2018, with respect to Harriston Downtown Street Party August 11, 2018, and that the Deputy Clerk provides a letter of Non-Objection to the Harriston Legion Branch 296.

THAT Council receives the Deputy Clerk’s report dated June 28, 2018 regarding Ontario Drainage Act, Court of Revision and that the Mayor, Deputy Mayor and Chair of Public Works plus Councillor Elliott as an alternate member be appointed to Court of Revision to sit for proceedings respecting Municipal Drain 24, Municipal Drain 39 and Municipal Drain 60 and any other municipal drains that may come forward during this term of Council.

THAT Council receives the C.A.O. Clerk’s June 29, 2018 report regarding White’s Junction Side Trail Bridge, Structure O and directs staff to work with its insurer regarding replacement of the bridge.

THAT Council receives the C.A.O. Clerk’s June 28, 2018 report regarding Installment Options 1 and 2, Arntjen, Provincial Workplace Electric Vehicle Charging Program, and that the Town proceed with Option 2 for installation of one Level 2 ChargePoint EV Charger at Town Office, Harriston Arena, Palmerston Arena, and Lion’s Park near the water tower at a net cost to the Town of $4,800 after the Provincial subsidy and Arntjen revenues.

THAT Council receives the Road Foreman’s May 26, 2018 report Speed Reduction 12th Line and Pike Lake Road and considers a bylaw in regular session approving a speed limit of 60km/h on Pike Lake Sideroad from Hwy 89 to the 12th Line of Minto and the 12th Line from Pike Lake Road to Wellington County Road 6 of Minto.

THAT Council receives the Road & Drainage Foreman’s June 26, 2018 report and awards quotation PW2018-03 Design and Implementation options to inter cremated remains Minto Cemeteries to Hilton Landmarks, A Division of GSP Group to be completed concurrently for the maximum price of $23,938 and the minimum price of $14,880 excluding HST depending on the final work plan set by the Town based on the number of public meetings, site visits, financial recommendations and similar.

THAT Council receives the Treasurer and Public Works Foreman’s report dated June 28, 2018 for information purposes.

THAT Council receives the Treasurer’s report regarding Approval of Accounts, and approves accounts by Department for June 28, 2018 as follows: Administration $171,331.70, People & Property $1,745.93, Economic Development $17,354.59, Incubator $833.70, Fire $33,109.27, Drains $34,877.45, Roads $297,731.16, Cemetery $2,179.10, Waste Water $11,979.08, Streetlights $12,170.64, Water $16,809.74, Town Landscaping Care $1,228.20, Recreation $14,245.37, Clifford $17,925.12, Harriston $13,530.31, Palmerston $19,235.40, Norgan $5,762.38 for a total of $672,049.14.

THAT the Council recommends County of Wellington Land Division Committee approve Severance Application B57/18 Christopher & Anita Mckay Severance 310 Queen St. S, Palmerston, Part Lots 7&8 s/s of Victoria St, Palmerston, Town of Minto, and that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant satisfies the requirements of the Town of Minto in reference to Parkland Dedication as provided for in the Planning Act including where applicable paying cash-in-lieu of parkland in the amount of $500 per lot or other specified in the applicable policy of the Town at the time of consent 3. THAT the applicant obtains written confirmation from the Town of Minto Public Works Department that satisfactory access arrangements to the subject lands have been made for the severed parcels including payment of applicable fees 4. THAT the applicant be advised the Town of Minto will require payment of any applicable development charges at the time of issuance of a building permit respecting the lot(s) subject of the application at the rate established by Council applicable at time of issuance of the building permit. 5. THAT the applicant obtains a written statement from the Town of Minto confirming the proposed lots and associated land uses, buildings and structures comply with the all applicabl

THAT Council recommends County of Wellington Land Division Committee approve Severance Application B55-18 Mahood Severance, Lot 42, Concession 5, 5106 5TH Line Palmerston, and that the following conditions be considered: 1. THAT the applicant satisfies all requirements of the Town of Minto, financial and otherwise which the Town may deem to be necessary for the proper and orderly development of the subject lands. 2. THAT the applicant supply to the Town of Minto proof that a new Drainage Assessment Schedule has been approved to ensure the reapportionment of the applicable municipal drain be completed to the satisfaction of the Local Municipality. 3. THAT the applicant obtains written confirmation from the Town of Minto Public Works Department that satisfactory access arrangements to the subject lands have been made for the severed parcel including payment of applicable fees. 4. THAT the applicant obtain a written statement from the Town of Minto confirming the proposed lots and associated land uses, buildings and structures comply with the all applicable requirements in the Town of Minto zoning by-law. 5. THAT the applicant or owner dedicates such road widening to the Town as may be required to ensure the existing roadway is located on lands under the care and control of the municipality to the satisfaction of the Public Works Department.

THAT the Committee of the Adjustment convenes into Regular Council meeting.

THAT The Council of the Town of Minto ratifies the motions made in the Committee of the Whole.

THAT By-law 2018-49; to provide for drainage works in the Town of Minto known as Municipal Drain 39; be introduced and read a first and second time and passed in open Council.

THAT By-law 2018-50; to provide for drainage works in the Town of Minto known as Municipal Drain 60; be introduced and read a first and second time and passed in open Council.

THAT By-law 2018-51; to provide for drainage works in the Town of Minto known as Municipal Drain 24; be introduced and read a first and second time and passed in open Council. July 3, 2018 Council Minutes 14

THAT By-law 2018-52; To set the Council of the Town of Minto’s Remuneration; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-53; to retain the one-third tax-free allowance for remuneration paid to members of municipal council for the 2014-18 term; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-54; To Amend Zoning for 6739 Wellington Rd 109 and permit an additional use on 6630 Wellington Rd 123; be introduced and read a first and second time and passed in open Council and sealed with the seal of the Corporation.

THAT By-law 2018-55; By-law to set a Speed Limit of 60 km/hr on 12th Line between Highway 89 and County Road 6, and Pike Lake Road from the 12th Line to Highway 89 In the Town of Minto; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation. July 3, 2018 Council Minutes 15

THAT By-law 2018-56; To confirm actions of the Council of the Corporation of the Town of Minto Respecting a meeting held July 3, 2018; be introduced and read a first, second, third time and passed in open Council and sealed with the seal of the Corporation.

THAT The Council of the Town of Minto adjourn to meet again at the call of the Mayor.

THAT Committee of Adjustment Approves the application by WrightHaven Homes In. C/O Steven Wright, for property legally described as MINTO CON 1 PT LOT 20 RP 61R11191 PT PART 1, municipally known as Main Street East Palmerston, Town of Minto. to allow the construction of a Four Unit Street Townhouse with an exterior side yard setback of 4.61m (15’-2”), an interior side yard setback of 1.55m (5’-1”), unit lot area of 276.0 m2 (2970.8 sq. ft.) and a corner lot frontage of 11.77m (38’-7”).